Executive Assistant

Greenberg Traurig•Los Angeles, CA

9d•$54 - $59•Onsite

About The Position

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Office of Firm Counsel Team as an Executive Assistant located in our Los Angeles office. We are seeking a highly organized and detail-oriented professional who thrives in a fast-paced, business-driven legal environment. The ideal candidate is a proactive self-starter with exceptional communication skills and the ability to manage competing priorities with sound judgment and discretion. With a client-focused mindset and a strong work ethic, you will serve as a critical point of contact for internal and external stakeholders, ensuring seamless operations within the Office of Firm Counsel. If you are someone who demonstrates initiative, adaptability, and a commitment to the highest quality standards, we invite you to join our team. This role will be based in our Los Angeles office, regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role will support the General Counsel and Chief Legal Officer. Position Summary The Executive Assistant, Office of Firm Counsel, provides high-level administrative and operational support to the Chief Legal Officer and serves as the central point of contact for internal clients on matters related to the Office of Firm Counsel. This role requires a highly organized professional capable of managing a high volume of documents, communications, and time-sensitive priorities in a fast-paced legal environment. The Executive Assistant will manage complex calendars, coordinate travel and meetings, maintain filing systems, and assist with tracking and managing matter workloads. The candidate should also be flexible to work overtime as needed.

Requirements

Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
Strong problem-solving skills with the ability to take initiative and demonstrate excellent follow-up
Good judgment with the ability to consistently maintain firm confidentiality
Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
High attention to detail and outstanding organizational skills
Ability to establish and maintain effective working relationships at all levels of the organization and collaborate well in a team
Commitment to delivering exceptional client service and consistently upholding the highest quality standards
Self-starter who can work independently with minimal supervision
Minimum of 10 years of experience in a professional environment, preferably in a large law firm setting supporting top-level executives
Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook required
Exceptional computer skills with the ability to learn new software applications quickly

Nice To Haves

Bachelor's Degree or equivalent experience preferred

Responsibilities

Answers, screens, and prioritizes incoming calls, responding to and routing inquiries within the General Counsel's office, exercising sound judgment to assess urgency and sensitivity of matters
Monitors a high volume of incoming emails, organizing, triaging, and responding as directed by the General Counsel
Provides general document production and word processing, opens and distributes mail, and manages correspondence related to internal firm legal matters, including privileged communications
Serves as the primary point of contact for internal firm departments and external parties on all matters pertaining to the General Counsel
Reconciles complex expenses and processes reimbursements, including coordinating vendor invoices as needed with other members of the General Counsel's office
Manages a complex and demanding calendar, conducting frequent reviews with the General Counsel to coordinate travel, meetings, and required materials, updating deadlines and adjusting as priorities shift
Coordinates, compiles, organizes, and prepares materials for internal meetings and presentations
Arranges meetings and schedules conference calls across multiple time zones with internal stakeholders and outside parties
Drafts, proofreads, and revises correspondence, internal legal documents, policies, agreements, and other materials as directed
Maintains and updates comprehensive contact information, notifying relevant staff of any changes
Assists in tracking and managing matter workload, maintaining matter lists and other tracking tools to support the Chief Legal Officer and attorney team in managing deadlines
Maintains organized electronic and physical filing systems for all matters managed by the General Counsel's office, including contracts, litigation files, compliance documentation, and privileged attorney-client communications
Works collaboratively with other departments and firm administrative teams to successfully complete projects and initiatives
Provides backup support to other litigation attorneys as needed, including coverage for other Legal Support Specialists in their absences