Executive Assistant

Mastercard•Purchase, NY

5d•$72,000 - $113,000•Onsite

About The Position

The team is looking for an Executive Assistant to support an Executive Vice President within the People & Capability function, supporting the Services Business. The Executive Assistant will play a crucial role in supporting this executive by managing schedules, coordinating meetings, and handling various administrative tasks. This role requires a high level of professionalism, discretion, confidentiality and the ability to work independently. The Executive Assistant will be a key business partner, ensuring that executive can focus on strategic initiatives by efficiently managing their time and resources. This role will offer capacity for developmental opportunities, allowing the individual to explore areas of interest and grow professionally. The ideal candidate is passionate about the customer experience journey, highly motivated, and intellectually curious.

Requirements

Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers.
Comfort with multi-tasking in a highly collaborative setting.
Maintain a high degree of confidentiality and discretion, prior HR experience is a plus.
Strong Microsoft Office Suite skills, particularly Outlook.
Excellent oral and written communication in English.
Strong team player, decisive and results driven, with high energy levels and initiative.

Nice To Haves

prior HR experience is a plus

Responsibilities

Responsible for calendar management and scheduling meetings across time zones.
Makes travel arrangements, both domestic and international, including booking flights, cars and hotels. Processes visa applications when necessary.
Performs general administrative duties to support day-to-day department operations and provides coordination across the team.
Manages and prepares expense reporting in-line with company Travel and Entertainment policy.
Manages department purchases, invoice payments and Purchasing Card reconciliation, ensuring purchases are aligned with budget and related finance policies.
Plans and coordinates events, on or off site, with both internal and external participants.
Coordinates with guest speakers, catering, venue booking and other event specific needs.
Supports the onboarding of new team members.
Creates and edits presentations, and other communications.
Maintains agendas for various recurring team meetings.
Manages and communicates corporate applications and compliance programs, such as Access Management, Vivo, Concur, Oracle and other internal applications.
Manages ad hoc administrative programs for the department and utilizes spreadsheets or databases to monitor departmental information.
Researches complex issues on behalf of the executive.
Serves as administrative liaison with others within and outside the company.
Opportunity to participate in various development opportunities dependent on personal interest and goals.

Benefits

insurance (including medical, prescription drug, dental, vision, disability, life insurance)
flexible spending account and health savings account
16 weeks of new parent leave
up to 20 days of bereavement leave
80 hours of Paid Sick and Safe Time
25 days of vacation time
5 personal days
10 annual paid U.S. observed holidays
401k with a best-in-class company match
deferred compensation for eligible roles
fitness reimbursement or on-site fitness facilities
eligibility for tuition reimbursement