Executive Assistant

World Relief • Kent, WA

17d • $28 - $29

About The Position

World Relief is a global Christian humanitarian organization whose mission is to boldly engage the world’s greatest crises in partnership with the church. The organization was founded in the aftermath of World War II to respond to the urgent humanitarian needs of war-torn Europe. Since then, for 80 years, across 100 countries, World Relief has partnered with local churches and communities to build a world where families thrive and communities flourish.

Today, organizational programming focuses on humanitarian and disaster response, community strengthening and resilience, and refugee & immigrant services and advocacy.

This position is reliant upon funding and may be subject to modification or termination based on resource availability.

World Relief Western Washington seeks professional and efficient Executive Assistant to support and manage administrative tasks. The Executive Assistant will maintain a high level of trust and keep strict confidentiality in internal and external communications on behalf of the Executive Director and World Relief.

Requirements

• Mature and personal Christian faith
• Committed to the mission, vision, and values of World Relief
• Desire to serve and empower the Church to impact vulnerable communities
• Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Association of Evangelicals' For the Health of The Nation document
• Experience in diverse settings and demonstrated commitment to respectful, equitable, and inclusive written communication and interpersonal interaction
• Demonstrated ability to exercise discretion and maintain confidentiality
• Strong computer literacy, with an eagerness to explore and adopt new digital tools to improve efficiency and streamline processes
• Degree in communication, marketing, social media, or equivalent work experience, plus at least 3 years in a similar role required

Nice To Haves

• Exceptional attention to detail and organizational skills
• Proactive, systematic thinker
• Effective task manager
• Flexibility and ability to change plans as needed
• Professionalism and a commitment to the highest ethical standards

Responsibilities

• Maintain Executive Director’s schedule by planning and scheduling meetings, conferences, speaking engagements, and travel
• Coordinate consistent, ongoing check ins with Executive Director’s direct reports Schedule 90-day reviews for new staff and annual reviews
• Screen requests for meetings and troubleshoot schedule conflicts by delegating to other staff members, rescheduling, and/or declining based on set guidelines set by Executive Director in alignment with organizational goals
• Management of Executive Director’s communications and maintaining distribution lists
• Draft written communications on behalf of the Executive Director
• Professional, respectful, timely communication and follow up
• Facilitate engagement of the local Advisory Council (AC) including planning and coordination of quarterly AC meetings, and onboarding new AC members, and providing communication updates for relevant information
• Support with social media opportunities and needs
• Track Executive Directors tasks and prompt for required follow up
• Prepare expense and mileage reports
• Prepare Executive Director for meetings and speaking engagements by researching and gathering necessary details and resources, and prepare professional presentations in line with the World Relief message and branding
• Assist with posting of open positions and onboarding of new staff
• Relay payroll allocations to Executive Director’s direct reports and reminders for timely approval of timesheets
• Documentation of Executive Director’s external meetings in Dynamics
• Support fundraising and donor engagement efforts
• Support Executive Director with clerical work
• Complete other tasks as needed

Benefits

• World Relief offers a competitive benefits package and employee discount program for full-time, Regular, and part-time (25+ hours per week) employees
• World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees