Executive Assistant, AWS Infrastructure Services, Supply Chain

Amazon • Seattle, WA

1d

About The Position

AWS Infrastructure Services (AIS) is seeking a self-motivated, highly organized, and creative administrative professional to join the AIS-Supply Chain organization as an Executive Assistant. This position will support 2 to 3 leaders.

The ideal candidate is adaptable, resourceful, collaborative, decisive, and self-motivated, and has a strong history of high performance. Thinking holistically, creating efficiencies, and applying consistently sound judgement to decisions are critical to the success of this role. The successful EA for this role will thrive in a fast-paced environment, and always have an eye on the minute details as well as the big picture.

This role requires strong communication, time management, and organizational skills. Professionalism in dealing with senior executives is imperative. The ability to foster a positive and fun team environment are a must. A keen attention to detail and the ability to meet tight deadlines while juggling multiple requests are critical.

This is a demanding but highly rewarding role, allowing exposure to broad and diverse areas of the AWS business and an opportunity to work with EAs in other senior leadership offices on a multitude of exciting tasks. This can be a great career move for an experienced and ambitious executive assistant looking to grow and develop in an organization offering fantastic long-term career opportunities.

Requirements

• High school or equivalent diploma
• Experience communicating clearly and concisely with leadership, stakeholders, and cross-functional teams
• 5+ years experience, or 3+ years at Amazon, with executive level calendar management
• 5+ years experience, or 3+ years at Amazon, with domestic or international travel coordination
• 5+ years experience, or 3+ years at Amazon, handling administrative details independently, while exercising good judgment in keeping team members adequately informed

Nice To Haves

• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Experience leading process improvements
• 5+ years of executive assistant experience

Responsibilities

• Scheduling highly confidential meetings and managing confidential documents and information
• Managing a complex calendar; the successful candidate will be responsible for using sound judgement in mapping out day-to-day meetings, events, and responsibilities
• Scheduling and tracking key meeting series, then working backwards from those deadlines to ensure deliverables are met
• Working with a high-performing, fun, and collaborative group of EAs located around the world
• Creating and enforcing mechanisms that are scalable and that optimize efficiency around every-day tasks, while continually auditing current administrative mechanisms for relevance
• Assisting with large-scale event management
• Planning, executing, and assisting with team activities
• Having fun at work and helping others do the same

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED