Executive Assistant - Ceremony of Roses

Sony Music Global Job Board•New York, NY

24d•$60,000 - $85,000•Onsite

About The Position

As Executive Assistant to the SVP, Global Commercial Affairs, you will play a critical role in ensuring the smooth and efficient operation of the commercial department within Ceremony of Roses. You will provide high-level operational, planning, cross-functional execution, and administrative support in a fast-paced, global environment while acting as a trusted extension of the SVP. Success in this role means strong communication, attention to detail, proactive problem-solving and a hospitality-focused approach to working with artists and industry professionals.

Requirements

Minimum 5+ years of executive assistant experience supporting a senior-level executive in a fast-paced organization.
Exceptional structuring, analytical, and communication skills. Curious and learns new concepts quickly.
Highly organized, proactive, and capable of anticipating needs before direction is provided.
Exceptional organizational skills and strong attention to detail.
Excellent written and verbal communication skills.
Flexible and available outside standard business hours when necessary.
Strong knowledge of and experience with Microsoft Office Programs (Excel, Outlook, PowerPoint, Word) across Mac and PC environments
Great client relations and hospitality-driven approach
Excellent written and verbal communication skill
Flexibility with hours
Highly organized
Fast learner

Responsibilities

Organize and support internal meetings, including preparing agendas, gathering supporting materials, capturing notes, tracking outcomes and action steps.
Provide key proactive executive administrative support to the SVP, Global Retail & Licensing of Ceremony of Roses – anticipate needs, follow-through on all details and handle all confidential situations with discretion.
Handle expenses and complete monthly T&E reports in Concur, pay department invoices, and reconcile AMEX Travel Statements
Manage domestic and international travel schedules for the SVP, Global Retail & Licensing of Ceremony of Roses.
Maintain shared documents, workflow communication, execution follow-up. Provide coordination support on cross-functional initiatives.
Track follow-ups and action items across the department, as well as broader departments within Ceremony of Roses, labels, and corporate teams.
Support preparation of presentations, strategic discussions, and artist management meeting utilizing MS Suite (Excel, PowerPoint, Word)