Executive Assistant
About The Position
Are you a master of organization who thrives in high-energy environments? We are looking for a dynamic, sharp, and proactive Executive Assistant to serve as the operational backbone for our executive leadership team. In this high-visibility role, you won't just manage calendars; you will optimize the CEO and CFO’s time, orchestrate critical business workflows, and act as a key liaison across the entire organization. If you are a natural problem solver who excels under pressure, anticipates needs before they arise, and turns daily chaos into seamless execution, this is your opportunity to drive real impact at the heart of our business.
Requirements
- High school diploma required; Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- 5+ Years of experience
- Ability to anticipate needs, prioritize tasks independently, and adapt to changing priorities.
- Experience supporting C-suite executives, preferably in a publicly traded retail or consumer goods company.
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google (Sheets, Slides).
- Strong written and verbal communication, excellent time management, and high emotional intelligence.
- Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism.
- Direct experience coordinating IR activities, quarterly earnings preparation, and SEC compliance calendars is strongly preferred.
- Authorization to work in the United States without sponsorship.
Nice To Haves
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Direct experience coordinating IR activities, quarterly earnings preparation, and SEC compliance calendars is strongly preferred.
Responsibilities
- Proactively manage complex, fluid calendars, domestic travel itineraries, and meeting logistics for the CEO and CFO. Protect executive focus time while ensuring priority business items are addressed swiftly.
- Serve as the primary point of contact for internal staff and external partners. Draft, edit, and proofread emails, memos, and reports.
- Coordinate all aspects of Board of Directors and Committee meetings, including scheduling, agendas, materials, travel arrangements, meals, and meeting logistics.
- Manage executive-led company events, leadership offsites, and special strategic projects from inception to completion.
- Be available to support other Vice Presidents with administrative needs on an as-needed basis (travel, scheduling, expense reports), prioritizing CEO support.
- Coordinate and schedule investor callbacks following quarterly earnings calls; manage logistics and scheduling for quarterly earnings calls in partnership with Chorus; and oversee CEO and CFO investor relations meetings outside of Earnings, ensuring alignment with priorities.
Benefits
- Multiple Medical plan options
- Dental & Vision plans
- Medical and Dependent Care Flexible Spending Accounts
- Health Savings Account including company contributions
- Company paid Life Insurance and AD&D
- Company paid Short-Term Disability
- Accident, Critical Illness, Hospital Indemnity, Long-Term Disability and Supplemental Life Insurance
- 401(k) Employer Match
- Parental Leave
- Paid holidays: New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day
- Paid Time Off: take it as you need it policy for exempt employees
- Daily pay available
- 40% Employee Discount
- Flexible Fridays
- Onsite fitness center
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
