Executive Assistant

SourcePro Search • New York, NY

14d

About The Position

A prestigious law firm is seeking a highly skilled Executive Assistant to provide full administrative and billing support to the Managing Partner, assigned attorneys, and key management personnel. This is a great opportunity for a proactive professional who thrives in a fast-paced legal environment and enjoys supporting senior leadership.

Requirements

• 8+ years of senior legal secretary experience in a law firm.
• Exceptional organizational skills, attention to detail, and the ability to multitask in a high-pressure environment.
• Proficiency in Microsoft 365, Outlook, Excel, Word, PowerPoint, Intapp Open, Chrome River , and billing systems ( Time, Aderant, or Elite ).
• Strong judgment, professionalism, and ability to handle confidential information.
• Excellent communication, interpersonal skills, and ability to anticipate needs.
• Typing speed of 55+ WPM and experience formatting complex legal documents.

Responsibilities

• Manage attorneys’ calendars, emails, and communications, including handling sensitive and urgent matters.
• Oversee billing for assigned Partners, from prebill review to sending invoices and ensuring compliance with firm/client deadlines.
• Draft complex correspondence and documents, anticipate attorney needs, and follow through on delegated projects.
• Assist with administrative, clerical, and marketing tasks, including client seminars and events.
• Support attorneys in managing priorities, rescheduling commitments, and ensuring workflow efficiency.
• Provide coverage to other attorneys/secretaries as needed and assist in training junior staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed