Executive Assistant

Summit Pacific Medical Center • Elma, WA

3d • $30 - $45 • Onsite

About The Position

Provides professional-level administrative and project support to the senior leadership team at Summit Pacific Medical Center. Performs a variety of administrative functions; manages complex and/or sensitive issues, and high-level projects. Consistently represents the organization and its executives in a positive, professional manner.

Requirements

• Associate degree required. Year for year experience may be considered.
• Five (5) years of clerical/administrative experience supporting leadership positions.
• Hospital experience strongly preferred.
• Strong organizational skills: ability to prioritize, and reprioritize, work as needed to meet objectives.
• Strong customer service and interpersonal skills; ability to maintain composure and interact calmly and professionally with co-workers, providers, patients, and visitors in a fast-paced, high-stress environment.
• Professional and effective written and verbal communication skills.
• Ability to identify and employ communication strategies appropriate to the audience.
• Grammar and punctuation skills as needed to compose professional documents.
• Proficient in the use of current technology and software, including intermediate to advanced Microsoft Office skills (Word, Excel, and Outlook).
• Ability to quickly learn and develop mastery with new technology and software.
• Experience applying and explaining complex information.
• Proven ability to handle confidential information with discretion.
• Ability to develop and maintain accurate documentation and records.
• Strong process improvement orientation and skills; ability to anticipate needs/issues and identify potential solutions.
• Demonstrated teamwork and collaboration skills.
• Ability to work independently using good judgment, problem-solving, organization, and prioritization skills to complete assignments in a timely, accurate, and effective manner.

Nice To Haves

• Bachelor’s degree strongly preferred.
• Hospital experience strongly preferred.

Responsibilities

• Exercises independent judgment in managing assigned administrative and clerical duties to ensure timelines and objectives are met.
• Effectively uses office technology and tools to develop and maintain professional-quality documents, forms, and reports.
• Provides assistance with phoning, faxing and copying.
• Consistently provides excellent customer service, maintains a professional work environment and exercises care and good judgment when handling sensitive and confidential information.
• Works effectively as part of a team to ensure successful outcomes.
• Facilitates courteous, efficient, and timely communications.
• Answers phone calls and responds to in-person inquiries, triages issues and handles or routes for resolution as appropriate.
• Reviews and processes incoming mail.
• Prepares professional materials, including professional correspondence, for various audiences.
• Uses correct grammar and punctuation.
• Develops a strong working partnership with assigned executives; takes independent initiative to address executive needs; problem-solves issues; appropriately represents and responds on behalf of executives.
• Ensures that executives are prepared and supported.
• Manages assigned calendars; effectively prioritizes conflicting needs, makes travel arrangements and handles related logistics.
• Coordinates meetings and events and all related logistics; takes minutes and documents follow-up actions.
• Works as a productive and supportive member of the executive & administrative assistant team.
• Actively participates as a member of the team to support overall workflows and efficiency.
• Maintains complete and accurate records and files.
• Maintains workspaces and materials in a manner suitable to a professional work environment.
• Performs special projects and other related duties as assigned.
• Support the Summit Pacific Medical Center mission, vision and values; comply with SPMC policies and procedures; and conduct themselves in an ethical, professional, respectful, and collaborative manner at all times.

Benefits

• Competitive Compensation
• Medical
• Prescription
• Dental (including Orthodontia)
• Vision
• Healthcare FSA and daycare FSA
• Daycare subsidized benefit
• Life Insurance
• Accidental Death and Dismemberment (AD&D)
• Short- and long-term disability
• Generous employer 403b match contributions for retirement
• 457 retirement account for additional funds
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Smoking Cessation Assistance
• Employee Wellness Program
• Employee Committees to participate in such as Spirit Team
• Beautiful on-site gym for employees
• Instructor led fitness classes for employees, including Yoga, Kettlebells and Bootcamps
• Walking trails on site

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree