Executive Assistant
About The Position
Lift Business Resources is seeking a highly organized, proactive Executive Assistant to provide dedicated support to a senior executive at a growing company. This role is ideal for an experienced administrative professional who excels at managing competing priorities, coordinating projects, maintaining organization, and ensuring important tasks and deadlines stay on track. The ideal candidate is detail-oriented, resourceful, tech-savvy, and comfortable working independently in a fast-paced remote environment. This position requires someone who can gather information from multiple sources, identify priorities, and turn ideas, meetings, and discussions into actionable next steps.
Requirements
- 3+ years of Executive Assistant, Administrative Assistant, Operations Coordinator, or similar experience
- Exceptional organizational and time-management skills
- Strong written and verbal communication skills
- Proficiency with Microsoft Outlook, Teams, PowerPoint, Excel, and Word
- Ability to manage multiple priorities and deadlines independently
- Strong attention to detail and follow-through
- Comfortable learning and working within multiple software platforms and AI-powered tools
Nice To Haves
- Experience supporting senior leaders or executives preferred
- Salesforce experience preferred
Responsibilities
- Manage executive calendars, scheduling, and meeting coordination
- Organize and maintain email inboxes and Outlook folders
- Track action items, deadlines, and executive priorities
- Prepare agendas, reports, presentations, and meeting materials
- Coordinate travel arrangements and logistics
- Support leadership meetings, all-hands meetings, and team initiatives
- Assist with Salesforce reporting, audits, and task management
- Gather, review, and synthesize information from multiple platforms, including Salesforce, Microsoft Teams, Otter.ai, Plaud.ai, and other AI-powered tools
- Create executive summaries, reports, presentations, and follow-up communications
- Coordinate projects and ensure timely follow-through across teams
- Conduct research and compile information to support executive decision-making
- Assist with onboarding coordination and administrative support for new team members
- Maintain accurate records, documentation, and organizational systems
Benefits
- Paid Time Off (PTO)
- Employee (W-2) position
- Supportive and collaborative team environment
- Opportunity to build a long-term partnership with a company executive
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What This Job Offers
Job Type
Part-time
Career Level
Executive
Education Level
No Education Listed
