Executive Assistant
About The Position
The Executive Assistant will be a proactive and adaptable partner to the Foundation’s leadership, managing complex scheduling, coordinating projects, and optimizing workflows. This role requires independence, task-level ownership, and a deep understanding of the OpenAI Foundation’s mission to foster AGI that benefits humanity. The ideal candidate is comfortable with ambiguity, rapidly-evolving priorities, and can drive best practices to help scale exec and team operations. This role is based in San Francisco, CA and will require 3-days a week in office. Relocation assistance to new employees is available.
Requirements
- 8+ years of experience in an executive support role
- Supported multiple leaders with complex and highly cross-functional teams
- Genuine interest in the transformative potential of AI, especially how it can be utilized as an executive assistant
- Worked directly with teams in a high-growth startup, or similar environment
- Managed and optimized extremely busy calendars
- Extreme attention to detail - it’s not a personality trait but an exercised functional skill e.g. mastery of project-based tools; tracking near-/long-term deliverables
- Exceptional communication skills - being able to tailor a message appropriate to a specific audience (writing an email to a customer vs. an exec)
- Professionalism and discretion - you understand the balance between transparency and confidentiality
- Independent task level operator
- One-team mindset - Partnership and collaboration is a cornerstone in how you operate
- Extremely fluent in Slack, Google Calendar, Docs, Sheets, Gmail, etc. and other modern productivity software, and are excited to learn and use new tools.
- Capable and comfortable working in a rapidly changing and often ambiguous environment
Responsibilities
- Build strong connections within the team, becoming a trusted partner to leaders. This includes an understanding of team dynamics, priorities, and stakeholders, facilitating seamless coordination on high-stakes work streams
- Excel in sharing information clearly and efficiently, adapting communication styles for a broad range of audiences
- Balance the calendars and priorities of multiple leaders, demonstrating prioritization skills and agility in adapting to shifts in priorities, while maintaining accuracy and meeting deadlines
- Operate with discretion and independence, proactively optimizing processes and flagging risks, while ensuring sensitive information is handled with care
- Partner with leadership on aspects of the recruitment process, especially while the Foundation does not have a dedicated recruitment function
Benefits
- Relocation assistance
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
