Executive Assistant

RWE•Austin, TX

5d•Onsite

About The Position

The Executive Assistant (EA) provides high-level administrative, operational, and strategic support to the Senior Vice Presidents for IT/OT and Strategy. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate needs. The ideal candidate is a trusted partner and advisor who thrives in a fast-paced environment, can manage multiple priorities simultaneously, able to work without guidance, and is comfortable representing the SVPs in day-to-day communications.

Requirements

Minimum 7 years of high level executive support
Proven demonstration of analytical and problem solving skills
Advanced knowledge of Microsoft Office products including Word, Excel, PowerPoint, Outlook, and SharePoint.
Demonstrated ability to exercise discretion and handle confidential information
Excellent communication skills, both verbal and written
Ability to quickly learn new technology programs
Able to work independently and as part of a team
Strong organizational, time management, and multitasking skills
Critical thinking and problem-solving skills
High level of attention to detail and follow-through
Must be able to sit, walk, or stand for long durations of time

Nice To Haves

Bachelor's degree or an equivalent combination of education and relevant experience preferred

Responsibilities

Act independently to organize and support meetings, conferences and events
Manage and optimize a complex executive calendar, including scheduling, rescheduling, and prioritizing meetings
Coordinate across multiple stakeholders and time zones to ensure deadlines and commitments are met
Attend meetings as required and prepare meeting minutes, notes and action logs
Provide high level administrative support including document assimilation, preparation, and quality assurance
Act as liaison between SVPs and internal and external contacts
Serve as a trusted partner and advisor to the SVPs, proactively managing priorities and anticipating needs
Act as point of contact for administration issues and escalating as appropriate
Liaise and provide support to other RWE Assistants, providing coverage for other Executive Assistants when needed
Plan and book all SVPs business travel including preparation of all necessary forms and documents
Prepare and submit travel and business expense reports accurately and on time
Check, and maintain SVPs email Inbox; forward, escalate and respond as necessary
Highly adaptable with the capacity to contribute beyond traditional administrative responsibilities, including coordinating special projects, process improvements, and strategic business initiatives
Support departmental budget administration and purchasing, including raising purchase orders, processing invoices, tracking spend, and coordinating with vendors
Handle sensitive and confidential information with discretion, maintaining appropriate confidentiality at all times
Coordinate team and office logistics, including onboarding support for new team members, workspace and equipment setup, and maintenance of filing and records systems