Executive Assistant - Texas Connections Academy

Connections Academy•Houston, TX

17h•Remote

About The Position

Working from home, the Executive Administrative Assistant is primarily responsible for meeting monthly billing/accounting deadlines and billing partners in a timely manner. Other administrative tasks of the school such as assisting the leadership team with administrative tasks and other duties as assigned. The Executive Administrative Assistant will be responsible for the following:

Requirements

Associate degree or higher preferred
Strong ability for reporting accuracy
Knowledge of state and reporting Systems
Ability to understand all components of billing, receiving payments, general accounting
Proficiency with Microsoft Office tools and web-based applications is essential
Intermediate or higher skill level in MS Excel
Proficiency with Google Applications (Mail, Calendar, Drive, Chat, Documents, etc.)
Ability to multitask in a fast-paced environment
Ability to maintain privacy and confidentiality (FERPA)
Good interpersonal skills and attention to detail
Excellent communication skills, both oral and written
Customer focused approach
High degree of flexibility
Demonstrated ability to work well in fast paced team environment
Travel and attendance at in-person events, including State Testing is required throughout the school year, as determined by the school. This may require overnight travel
Must be able to use a personal electronic device and email address for two-step authentication.

Nice To Haves

Experience in K-12 education and/or State educational reporting a plus
Preferred: experience with computer-based Information Systems

Responsibilities

Following billing procedures as outlined by state guidelines, Pearson Virtual Schools, and the School Leader
Outbound communication via phone, online chat and email with various stakeholders
Arrange state test site rental with external vendors
Manage billing and costs for state testing
Make all arrangements for school staff travel, including hotel, car rental, conference registration
Provide staff with information and training related to individual expense reporting
Manage, train, and support administrative assistants who report to the office
Oversee the daily work of the office team, including, but not limited to records management, coordinating event logistics, enrollment tasks, withdrawal processing, processing transcript requests, receiving and sending student portfolios, communicating with staff and families
Work in collaboration with PVS Teams, such as State Reporting and Compliance to ensure required data (ex. Immunization Records) are entered into various school and district information systems in an accurate and timely manner
Create and update school Standard Operating Procedures
Work directly with PVS Teams, such as Facilities and the Academy’s Property Manager
Responsible for managing school phone system
Accountable for mail and voicemail that comes into the office
Maintain and update the Office Emergency Plan
Assist School Leadership Team as needed with daily tasks and projects
Assist families and school stakeholders with questions both on the phone and in the office
Additional duties as assigned