Executive Assistant

Education First Consulting

13d•Remote

About The Position

Education First is seeking an experienced Executive Assistant to join our mission-driven education policy consultancy. Education First relies on highly organized, resourceful, tech savvy, and collaborative Executive Assistants who thrive in a fast-paced environment and keep our leaders, projects, and team connected. Reporting to the Senior Manager of Administrative Operations, Executive Assistants manage complex calendars, event and travel logistics, and budget tracking and expense reconciliation. This role balances two core functions: providing Executive Support to three senior leaders, while serving as the administrative and logistics lead for in-person and virtual client meetings, convenings and engagements. Additionally, you will support building internal culture and contributing to the Executive Assistant Team’s goals, learning, and initiatives.

Requirements

Multi-Executive Mastery: You are a seasoned administrative professional skilled at supporting multiple senior leaders at once, each with their own projects, clients, and priorities, and you know how to juggle competing demands without dropping the ball.
Complex Operations & Logistics: You thrive managing conflicting priorities, cross-time-zone scheduling, end-to-end travel arrangements, and event/expense logistics.
Proactive Problem-Solving: You are a resourceful, self-motivated starter who anticipates barriers, takes initiative on critical projects, and delivers results autonomously.
Trusted Relationship Builder: You lead by influence, leveraging strong emotional intelligence and communication skills to build trust.
High Attention to Detail: You bring extreme organization and precision to deliverables, operations, and administrative functions.
Solutions-Oriented & Adaptable: You bring a service mindset to your work, staying flexible and customer-focused when priorities shift.
Tech-Savvy: You are fluent in standard administrative platforms (Google Workspace, MS Office, ClickUp, Calendly).
AI-Curious: You're comfortable exploring and using generative AI and automation tools (e.g., Gemini, Claude, Copilot) to streamline document generation, synthesize information, and boost productivity.

Responsibilities

Own and drive calendar management for complex internal, client-based, and project-based scheduling
Proactively prioritize and strategically manage conflicting appointments
Field/triage requests from internal and external stakeholders
Manage end-to-end travel for the leaders you support
Secure flights, hotels, ground transportation and restaurant reservations as needed
Serve as the first point of contact when travel disruptions occur
Ensure all receipts (ride-shares, meals, incidentals) are collected and expensed ensuring accurate project billing
Copyedit and support design of near final deliverables as needed
Serve as the Project Administrator, managing logistics for projects led by senior leaders
Schedule internal, client calls, focus groups, interviews, and in-person meetings involving senior leaders
Manage end-to-end virtual logistics, including registration, participant management, breakout rooms, interactive polls, and real-time tech troubleshooting
Oversee in-person event operations, including venue and vendor sourcing, hotel booking, catering, supplies shipping, registration
Partner with project teams and travel agents to coordinate travel for event attendees and speakers, send event communications, and process expense reimbursements
Foster a rich Home Team and Internal Team culture
Gift management for Home Team members’ birthdays and special occasions
Welcome new hires to Home Team
Collaborate with Home Team leads on monthly meeting agendas and culture-building activities
Contribute to EA team goals, learning, and initiatives
Provide temporary coverage for other EAs on PTO/leave