Executive Assistant

Wellington Management • Boston, MA

11d • Hybrid

About The Position

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients. About the Role The Executive Assistant will provide administrative support to the Chief Operating Officer and the broader function within the firm’s investment platform. The COO function encompasses a broad cross-section of initiatives and functions that cut across the platform including Business Management, Corporate Access and Research Services, Stewardship & Proxy Voting, Business Intelligence and Enablement. The ideal candidate will possess strong organizational, multi-tasking skills and excellent attention to detail along with outstanding service-orientation, mature judgment, and diplomacy. They will be a team player with a strong work ethic and the capacity to prioritize in a deadline-driven environment.

Requirements

• Minimum of 3 years’ experience within an administrative role in a professional services organization.
• Demonstrate advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, and PowerPoint) and a willingness to learn new technologies to enhance efficiency.
• Outstanding interpersonal and communication skills, plus high level of reliability, professionalism, and discretion.
• Strong service orientation and proactive problem-solving skills.
• Excellent organizational, multi-tasking, and prioritization abilities.
• Fastidious detail orientation and overall work quality.
• Ability to work under deadlines and to accommodate last-minutes changes.
• Positive, can-do attitude; flexibility; sense of humor.

Responsibilities

• Manage complex and proactive calendar scheduling across multiple time zones for a global team.
• Coordinate logistics for internal and external meetings, offsites, and events.
• Preparation and submission of expense reports, ensuring they are completed accurately and submitted in a timely manner.
• Arrange domestic and international travel, including itineraries and accommodations.
• Generate various reports using internal and external information systems.
• Provide cross-coverage and backup support to other Assistants and related leadership groups.
• Support ad-hoc projects as needed, partnering with both the immediate team and broader firm leadership.
• Assist in planning department-wide town halls, meetings, and events.
• Serve as a capable and reliable note taker for meetings and discussions.

Benefits

• all employees are eligible to receive salary, variable compensation, and benefits.
• Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible.
• In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally.
• Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees