Executive Assistant (Bilingual in Chinese)

TransGlobal•Monrovia, CA

1d•$23 - $29

About The Position

We are seeking a highly organized, detail-oriented Executive Assistant to provide high-level administrative support to multiple senior executives while taking ownership of day-to-day operational coordination, including purchasing, vendor management, and shipment tracking. The ideal candidate is proactive, resourceful, and thrives in a fast-paced environment managing competing priorities. This role requires excellent communication skills, strong judgment, and the ability to maintain confidentiality at all times. Bilingual proficiency in English and Chinese is required.

Requirements

Bilingual in English (written and verbal) and Chinese (verbal)
Exceptional organizational and time-management skills with the ability to manage competing priorities
Strong attention to detail and accuracy
Ability to multitask and perform under tight deadlines
Excellent written and verbal communication skills
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong problem-solving skills and ability to exercise sound judgment
High level of professionalism and discretion
Experience in operations, logistics, procurement, or a related field
Experience with vendor management, purchasing, and shipment tracking

Nice To Haves

Proven experience as an Executive Assistant supporting multiple executives or senior leadership
Experience supporting C-level executives
Experience in financial industries
Familiarity with travel booking platforms and expense reporting systems
Experience coordinating across multiple departments or teams
Experience with inventory management systems, ERP platforms, or procurement tools
Background in supply chain, distribution, or operations-heavy environments
Experience with cost analysis, budgeting, or vendor negotiations
Comfortable handling high-volume operational workflows
Proactive mindset
Comfortable working in a dynamic, fast-paced environment
Occasional flexibility outside standard business hours, as needed

Responsibilities

Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and resolving scheduling conflicts
Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries
Serve as a primary point of contact between executives and internal/external stakeholders
Prioritize and manage incoming requests, ensuring alignment with executive priorities
Prepare, proofread, and manage correspondence, reports, and presentations
Organize meetings, including agenda preparation, logistics coordination, note-taking, and follow-ups
Track deadlines, action items, and deliverables across multiple executives
Handle confidential and sensitive information with the highest level of discretion
Assist with event planning and coordination as needed
Support special projects and cross-functional initiatives
Own and manage procurement processes, including sourcing, vendor coordination, and purchase order execution
Coordinate and track shipments, deliveries, and order fulfillment to ensure on-time and accurate delivery
Communicate directly with vendors and suppliers to resolve issues, negotiate timelines, and prevent disruptions
Monitor inventory levels and coordinate replenishment to avoid shortages or overstock
Process and reconcile purchase orders, invoices, and expense tracking with high accuracy
Maintain organized and up-to-date records of vendors, orders, and logistics activities
Identify operational inefficiencies and proactively implement process improvements
Support cost control efforts through vendor comparison, pricing analysis, and negotiation
Act as a gatekeeper and effectively manage executive time and priorities
Anticipate needs and address issues before they arise
Takes ownership of tasks and drives them through completion with minimal supervision