Executive Assistant

Absolute Recomp•Grapevine, TX

14d•$70,000 - $85,000

About The Position

Absolute Recomp is a rapidly growing fitness company focused on delivering exceptional member experiences while building a high-performance team and culture. As we continue to expand, we're looking for talented professionals who thrive in fast-paced environments and enjoy helping leaders operate at their highest level. Absolute Recomp is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support multiple members of our executive leadership team. This role serves as a trusted partner to leadership, helping manage priorities, coordinate communication, and ensure critical initiatives stay on track. The ideal candidate is resourceful, adaptable, highly professional, and capable of managing competing priorities while maintaining strict confidentiality. This is an excellent opportunity for someone who enjoys being at the center of business operations and making a meaningful impact on organizational success.

Requirements

3+ years of experience supporting executives, senior leaders, or operations teams
Experience managing multiple stakeholders and competing priorities
Exceptional written and verbal communication skills
Strong meeting note-taking and follow-up skills
Outstanding organizational and time management abilities
High level of professionalism, discretion, and confidentiality
Ability to anticipate needs and solve problems proactively

Nice To Haves

Experience in a fast-paced, high-growth environment preferred
Proficiency with Microsoft Office, Teams, Monday.com, and project management tools preferred

Responsibilities

Manage calendars for multiple executives, including scheduling, prioritization, and conflict resolution
Coordinate travel arrangements, including flights, hotels, transportation, and itineraries
Monitor and assist with executive email management
Prepare meeting agendas and supporting materials
Attend meetings and document detailed notes
Capture and distribute action items and follow-up tasks
Serve as a liaison between executives and internal and external stakeholders
Coordinate communication with vendors, partners, clients, and investors
Assist with contract routing, NDAs, and document execution
Track expenses, receipts, and administrative financial documentation
Track deadlines, projects, and action items across departments
Coordinate company events, team meetings, and off-site gatherings
Manage office vendors, supplies, and facility-related needs
Assist with onboarding logistics for new team members