Executive Assistant

Alex • San Francisco, CA

20d

About The Position

Alex is a tool that works alongside Xcode, making it easier for Engineers to write and edit code using simple shortcuts. We’re building our founding team and hiring for key roles that will have a significant impact on our growth. The Executive Assistant role offers a unique opportunity to work closely with the CEO, managing key administrative and operational tasks. Your support will allow the CEO to focus on driving the company forward and achieving our ambitious goals.

Requirements

• Excel at managing multiple priorities, staying ahead of deadlines, and keeping others on track.
• Top-notch written and verbal communication skills, with the ability to represent the CEO’s voice and tone.
• Ability to anticipate needs, identify potential challenges, and take initiative to find solutions.
• Ability to handle sensitive and confidential information with professionalism.
• Comfortable in a fast-paced, evolving environment and ready to wear multiple hats.
• Proficient with tools like Google Workspace, Slack, Notion etc.

Nice To Haves

• 2+ years of experience as an Executive Assistant or similar role, ideally in a startup or high-growth company.
• Bachelor’s degree or equivalent experience.
• A passion for startups and an eagerness to learn and grow with the company.

Responsibilities

• Schedule and manage the CEO’s calendar, ensuring time is allocated efficiently and effectively for strategic priorities.
• Plan and organize travel itineraries, including booking flights, accommodations, and preparing detailed agendas.
• Handle administrative tasks such as expense reporting, document organization, and light project management.
• Coordinate and manage logistics for company events, team offsites, and networking opportunities.
• Oversee the day-to-day office operations, including managing supplies, coordinating with building management, and ensuring the office runs smoothly.
• Support the setup of office spaces for new hires to ensure a seamless onboarding experience.
• Take on ad hoc projects to support the CEO and other leadership team members, as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive