Executive Assistant

Hello Heart

8h • $130,000 - $145,000

About The Position

As an Executive Assistant for our Go-To-Market team at Hello Heart, you will be a trusted partner enabling focus, clarity, and execution across a fast-moving revenue organization. Reporting into our Commercial President, you will manage priorities, communication, and coordination, enabling our Go-To-Market leadership team to operate at its best.
You are highly organized, proactive, and comfortable operating with discretion in a dynamic, high-growth environment. You thrive at anticipating needs, managing complexity, and keeping leaders focused on what matters most.

Requirements

• 5+ years of experience supporting senior executives, ideally within Sales, Revenue, or Go-To-Market organizations
• Strong administrative and organizational skills, including calendar management, meeting coordination, and executive communications
• Experience with required systems, such as Google Workspace, Slack, and project management tools like Asana; familiarity with Salesforce is a plus
• Proven ability to manage multiple priorities in a fast-paced, high-growth environment
• Exceptional attention to detail, judgment, and follow-through
• Strong written and verbal communication skills
• Comfort handling confidential information and working with senior stakeholders
• Ability to travel up to 20~40%

Responsibilities

• Provide high-level administrative support to the Commercial President, including complex calendar management, travel coordination, and expense reporting
• Act as a strategic gatekeeper, prioritizing requests, meetings, and communications on behalf of Sales leadership
• Prepare meeting agendas, notes, and follow-ups for leadership meetings, pipeline reviews, and internal operating rhythms
• Coordinate cross-functionally with Finance, Marketing, Revenue Operations, and Executive Leadership to support sales initiatives
• Assist with preparation of presentations, reports, and materials for executive reviews and board-related meetings
• Manage sensitive and confidential information with the highest level of discretion and professionalism
• Support planning and execution of team meetings, offsites, and sales events
• Identify opportunities to improve workflows, processes, and communication across the Sales organization

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed