Executive Assistant

New York Life•New York, NY

1d•$73,500 - $105,000•Hybrid

About The Position

The Executive Assistant will provide high-level support to the Senior Vice President within the Field Experience Value Stream. This role requires strong organizational skills, excellent communication abilities, adaptability to shifting priorities, and discretion in handling sensitive information. The ideal candidate thrives in a fast-paced environment, collaborates effectively with other administrative staff, and demonstrates a proactive, solution-oriented approach.

Requirements

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and multitasking abilities.
Attention to detail and problem-solving skills.
Ability to work independently with minimal supervision.
Excellent verbal and written communication skills.
Professional demeanor and ability to maintain confidentiality.
Minimum 7-10 years of administrative support experience, including at least 5 years supporting senior executives.
Team player with a commitment to discretion and professionalism.
Interpersonal Skills: Build and maintain strong working relationships with stakeholders at all levels.
Time Management: Prioritize tasks effectively to meet deadlines.
Flexibility: Adapt quickly to changing priorities and unforeseen challenges.
Initiative: Proactively seek opportunities to support executives and improve processes.
Sense of Urgency: Demonstrates awareness of business-critical priorities.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Manage SVP calendar: balance and prioritize demands on time, handle last-minute changes, and resolve scheduling conflicts.
Provide administrative support to the team, supply ordering, and coordinating meetings.
Assist HR and divisional managers with onboarding of new employees.
Plan and coordinate internal and external events, meetings, and conferences.
Manage special projects and initiatives assigned.
Process and reconcile travel and expense reports.
Manage secure and sensitive information with discretion and professionalism.
Schedule meeting rooms and ensure environment is appropriate for attendees.
Support speaker and attendee preparation.
Ensure A/V needs are met and technology functions smoothly.