Executive Assistant - Legal Services

Casey Family Programs • Seattle, WA

8d • Onsite

About The Position

The Executive Assistant is responsible for providing administrative and project support to a work unit Executive Vice President (EVP) and their team. Casey Family Programs is the nation’s largest operating foundation focused on safely reducing the need for foster care and building Communities of Hope for children and families across America. Casey Family Programs values diversity, equity, inclusion, anti-racism, anti-discrimination, and respect for individuals in the workplace. We encourage candidates with diverse lived experience and perspectives to apply.

Requirements

• A Bachelor’s Degree and a minimum of 7 years of administrative support experience, at least 3 of which have been at the executive level. Relevant experience may be substituted for education.
• Strong organizational skills, critical thinking, and effective written and verbal communication skills are needed.
• The ability to work autonomously and exercise independent judgment is required.
• A broad knowledge of computer software is required.
• Advanced skills in the Microsoft Office suite are needed.
• Ability to perform effectively in high pressure and stressful work environment.
• Ability to manage stress and self-care.
• Ability to work onsite full-time to meet the collaborative responsibilities that are essential for the position.
• Regular and reliable attendance is required.
• Ability to protect the confidentiality of sensitive information and attorney-client privileged communications by learning and following all relevant policies and protocols and using sound judgment in the handling and sharing of that information.

Nice To Haves

• Local travel as well as occasional out of town travel may be required.
• Driving on Casey business may require use of personal vehicle; adherence to vehicle safety guidelines and qualification for insurance is required.

Responsibilities

• Drafts and edits memoranda, reports, presentations, and other documents as requested by the EVP.
• Works with work unit staff to ensure accurate processing of invoices, expense reports, and other financial items, including working with Finance staff regarding budget as well as monthly variance reports.
• Assists with scheduling matters, including tracking deadlines, arranging meetings, and coordinating and booking travel.
• Develops and maintains work unit administrative processes, ensuring alignment with Casey policies and work unit goals.
• Serves as the subject matter expert on administrative issues, provides coaching and guidance to work unit administrative staff as needed.
• Supports EVP with Board and Executive Team needs.
• Assists with team projects and filing/recordkeeping.
• Provides back-up for other team members on certain tasks and performs other duties as assigned.
• Responds to incoming requests to the EVP on a wide variety of issues and works through to resolution.

Benefits

• medical, dental and vision coverage
• accrual of 12 days of annual leave
• 12 days of sick leave
• 10 paid holidays per year
• one personal holiday to use each calendar year
• up to eight weeks of parental leave for the birth or placement of a child for adoption or foster care
• three-month sabbatical with pay
• many opportunities for continued learning, training, and development

What This Job Offers

• Job Type: Full-time
• Career Level: Executive