Executive Assistant - Patient Access Services Department & Ambulatory Service Center - Remote CST

Vanderbilt University Medical Center • Nashville, TN

5h • Remote

About The Position

Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: Patient Access Services Job Summary: Success in this role relies on building strong relationships with other administrative partners across the organization to streamline scheduling and coordination. The Executive Assistant must bring proven experience supporting executives, excellent attention to detail, and a commitment to accuracy. The Executive Assistant will also support monthly reporting workflows by pulling data from EPIC or Tableau and translating those insights into clear, executive‑ready slide decks. Additional responsibilities include managing Excel spreadsheets for basic performance reporting, submitting budgets and purchase orders, completing Workday tasks, and leveraging survey tools for scheduling needs. This is a full‑time, remote role with standard business hours of Monday–Friday, 8:00 a.m.–5:00 p.m. CST. .

Requirements

• Human Resources Policies and Procedures (Intermediate): Knowledge, adherence and application of human resources policies and procedures.
• Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
• Peer Leadership (Intermediate): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
• Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
• Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Relevant Work Experience Experience Level: 4 years
• Bachelor's

Nice To Haves

• 5+ years of experience supporting executives or senior leaders
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
• Exceptional attention to detail with a strong focus on accuracy and quality
• Self‑starter with the ability to anticipate needs and take initiative
• Ability to work autonomously while managing multiple priorities
• High degree of flexibility and comfort working in a fast‑changing environment

Responsibilities

• Ensures financial resources are utilized effectively.
• Manages the administrative and business details of the office(s).
• Manages daily operation of the area.
• Exercises authority as delegated, reflecting independent judgment and discretion in the performance of duties and special projects.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level