Executive Assistant, Apple Ads

Apple • San Francisco, CA

9h

About The Position

Apple Ads is seeking an experienced Executive Assistant to support two Directors. The role is responsible for managing and prioritizing calendars, organizing travel, and helping ensure the Directors’ time is used productively and efficiently. The ideal candidate is proactive, organized, professional, resourceful, efficient, flexible, and able to thrive in a fast-paced environment.

The position requires anticipating needs, exercising critical thinking, and providing effective solutions while maintaining integrity and professionalism. The Executive Assistant will help optimize the Directors’ productivity, provide administrative and project-management support for meetings and events, facilitate communication with their teams, and collaborate with the global administrative support team to improve organizational efficiency. Success requires understanding the business and seeing the big picture in a complex, fast-paced, and changing work environment.

Requirements

• Minimum of 4–6 years of experience supporting senior-level management in an administrative capacity.
• Experience with executive project management.

Nice To Haves

• Able to understand assignments and complete them with little to no follow-up from assigned leaders.
• Commitment to excellence, responsiveness, and attention to detail.
• Able to stay organized and innovative in ambiguous situations.
• Resourceful and able to work collaboratively.
• Excellent written and verbal communication skills and a strong sense of professionalism.
• High integrity and the ability to handle confidential and sensitive information with discretion.
• Proficient in Apple products and programs such as Calendar, Numbers, and Keynote.

Responsibilities

• Manage and prioritize the Directors’ calendars, tasks, and deadlines while maintaining an understanding of key priorities.
• Organize travel arrangements and itineraries, and file expense reports accurately and efficiently.
• Manage meetings and events as projects, ensuring they are executed excellently and that programs are continuously improved.
• Serve as a central point of contact for the Directors and facilitate productive communication with their teams.
• Plan and coordinate meetings and events, and share relevant details appropriately.
• Collaborate with the global administrative support team, share standard methodologies, and recommend process changes to improve organizational efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed