Executive Assistant

It Works•Sarasota, FL

13d•$60,000 - $65,000•Hybrid

About The Position

We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support a fast-paced entrepreneur leading multiple businesses, investments, and family priorities. This role is ideal for someone who thrives on bringing order to complexity, ensuring follow-through, and helping a visionary leader stay focused on what matters most. 80% Executive & Business Support 20% Personal & Lifestyle Support Who You’ll Support - Owner & President of Impact Professionals - Leader in a global direct selling organization - Senior Executive in a multi-entity business group - Active in national policy and leadership initiatives - Real estate investor (Anna Maria Island property) - Husband and father of two What Success Looks Like - Calendar is organized, optimized, and conflict-free - Key priorities are tracked and followed through consistently - Projects move forward without constant oversight - Communication is streamlined and intentional - Travel and logistics run seamlessly - Physical and digital environments are organized and efficient

Requirements

Highly organized with strong attention to detail
Proactive—anticipates needs before being asked
Strong communicator (clear, concise, professional)
High integrity and ability to handle confidential information
Comfortable managing multiple moving pieces simultaneously
Solutions-oriented and resourceful
Tech-savvy (Google Workspace, task/project tools)
Growth-minded and excited about increasing responsibility over time
Faith-driven (Christian values)
Mission-oriented and purpose-driven
Aligned with conservative principles and engaged citizenship
Committed to excellence, integrity, and service

Responsibilities

Own and optimize calendar management across multiple priorities
Coordinate meetings, calls, and events with precision
Act as a facilitator for time, communication, and priorities
Organize inboxes, flag key items, and assist with responses (including drafting from dictation)
Prepare agendas, notes, and follow-ups to ensure execution
Track tasks, deadlines, and key initiatives across businesses
Ensure follow-through from team members and partners
Organize and manage ongoing and new projects
Assist in launching new businesses and non-profits
Create systems to improve efficiency and reduce chaos
Plan and coordinate business and personal travel
Occasionally travel alongside for support (rare but important)
Ensure seamless itineraries and contingency planning
Run high-level errands (Bradenton, Sarasota, Anna Maria Island)
Gift sourcing and coordination
Schedule personal appointments and logistics
Assist with rental property coordination and vendor communication
Support organization of documents, finances, and tax preparation (with professionals)
Help physically organize office and workspace
Create systems for both digital and physical organization
Bring structure to workflows and daily operations