Executive Assistant

Foley and Mansfield, P.L.L.P. • Monrovia, CA

17d • Onsite

About The Position

Foley Mansfield is a national law firm with more than 110 attorneys in offices from coast to coast. We are seeking an experienced Executive Assistant to join our team. As Executive Assistant, you'll be a trusted right hand to one of our busiest CA trial attorneys, helping keep both the legal work and their travel and client meetings well organized and running smoothly. This role offers meaningful exposure to firm leadership and a wide range of responsibilities that make every day a little different.

Requirements

• Prior legal administrative or executive support experience is required
• Strong writing and organizational skills
• Sound judgment
• Ability to juggle competing priorities with a calm, collaborative approach
• Proactive, adaptable professional

Responsibilities

• Draft, transcribe, and prepare a wide range of documents and correspondence with precision and accuracy for attorney review
• Prepare client and insurer reports to meet routine and as-needed requirements
• Enter time for the Partner in adherence with firm time entry standards
• Gather information to open new client and matter files
• Prepare expense reports
• Manage a busy flow of emails, calls, mail, and faxes
• Schedule appointments and coordinate travel arrangements
• Collaborate across departments — billing, accounting, tech support, business development — and with attorneys, paralegals, and LAAs to hit deadlines and advance firm goals
• Provide secondary backup support to other Legal Administrative Assistants
• Take on other duties as assigned

Benefits

• Competitive salary
• Medical insurance
• Dental insurance
• Vision insurance
• Free mental health and therapy benefit (Modern Health app)
• Employer-paid life coverage
• Employer-paid disability coverage
• 401k with employer contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed