Executive Assistant

Granicus•Tucson, AZ

31d•$55,000 - $85,000•Onsite

About The Position

This individual will provide comprehensive support to the Executive Leadership team (ELT) related to calendar management, travel, and event coordination. The ideal candidate will be experienced in managing a wide range of executive support tasks, demonstrating a high level of professionalism, confidentiality, and attention to detail. This role requires excellent organizational and communication skills, as well as the ability to manage multiple priorities effectively. In addition, this role will provide local office support including handling shipping/receiving packages, front desk support and vendor relationships. This is an in-office role located in our Tucson, AZ office and requires 5 days a week on-site.

Requirements

Minimum 3 years of expierence as an Executive Assistant/Office Manager
Exceptional organizational, time management, and multitasking skills.
Strong interpersonal and communication skills, both verbal and written.
Detail-oriented with a proactive approach to tasks.
Strong problem-solving and critical-thinking abilities.
Ability to manage multiple projects and deadlines.
Proficiency with Microsoft Office Suite.
High level of professionalism and confidentiality.
Strong desire for continuous learning through access to information and leadership within a growing and fast-paced business.
Ability to work independently and as part of a team.

Responsibilities

Provide general administrative support to the Washington DC office.
Continuously improve administrative systems and procedures to enhance efficiency and effectiveness.
Maintain a professional, positive, welcoming, and orderly environment throughout the office
Oversee front desk reception including greeting and directing guests, monitoring the visitor log and issuing visitor badges
Receive, sort, and distribute incoming mail and packages
Prepare outgoing mail and packages including pick-up and tracking as needed
Maintain office vendor and building maintenance relationships and requests
Conduct general office management tasks: Monitor, order and maintain office, kitchen, first aid, and housekeeping supplies
Manage general office expenses
Maintain neat, well organized, and tidy office space throughout the office.
Collaborate with a wide range of teams to support projects and events on an ad hoc basis
Maintain the employee supply orders and monitor usage.
Manage and organize confidential information and documents with the utmost discretion.
Manage several executives calendar, scheduling meetings, appointments, and engagements.
Organize and coordinate travel arrangements, including preparation of detailed travel itineraries and necessary documents.
Coordinate and schedule meetings with stakeholders, ensuring all necessary arrangements are made.
Handle all correspondence, emails and other documentation related to ELT meetings in partnership with other EAs.
Ensure timely and effective communication between the various ELT members, their leadership team, and internal/external stakeholders.
Manage information flow in a timely and accurate manner.
Assist in planning and organizing company events and meetings.
Prepare agendas for meetings and distribute them in advance.
Follow up on action items to ensure deadlines are met and provide status updates.
Assist with or lead special projects, ensuring deadlines are met and project goals are achieved.
Track progress on projects, identify any issues, and provide solutions to ensure successful project completion.