Executive Assistant

Marquee Development • Chicago, IL

21h • $75,000 - $100,000

About The Position

The executive assistant will play a pivotal role in supporting the Managing Principal and other high-level executives within the company. This position requires a highly organized, proactive, and detail-oriented individual with exceptional communication skills and a strong ability to prioritize tasks. The ideal candidate will be able to anticipate the needs of senior executives, manage complex schedules, and maintain a high level of confidentiality.

Requirements

• 5 years minimum experience as an Executive Assistant supporting C-suite executives
• Exceptional organizational and time management skills
• Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Ability to work non-traditional work schedule, including Cubs games
• Discretion and confidentially
• College degree from an accredited institution

Nice To Haves

• Experience working in a startup environment and/or financial institution
• Working knowledge of applicable financial regulations and compliance requirements relevant to executive operations
• Knowledge of project management methodologies
• Experience with CRM and calendar management software
• Ability to adapt to a fast-paced and changing work environment

Responsibilities

• Serve as gatekeeper and primary point of contact between executives, associates and external stakeholders
• Manage complex, high-volume calendars, including scheduling meetings, cross-department initiatives, office events and travel arrangements
• Screen and prioritize incoming emails and assist in the timely response of requests
• Anticipate executive needs and proactively resolve scheduling, operational, and logistical issues
• Prepare and edit correspondence, reports, presentations, and briefing materials
• Prepare and organize meeting agendas, minutes, follow-ups and action items
• Provide a high level of customer service to visiting guests, including hotel/restaurant reservations, tickets, gifts, and logistics
• Coordinate travel arrangements, including booking flights, hotels and transportation
• Prepare and manage expense reports, reimbursements, time tracking, dues and subscriptions
• Assist with project management and track executive initiatives, deadlines and action items across departments
• Partner with IT to support technology needs, secure access, equipment setup and troubleshooting
• Collaborate with Security to coordinate VIP tours and manage visitor access
• Maintain executive contact database and coordinate outreach, follow-ups, and relationship management activities on behalf of executives
• Provide document management support and maintain digital and physical filing systems
• Ensure compliance with governance policies, confidentiality standards, and regulatory requirements

Benefits

• On-site parking
• Transit benefits
• Paid time off: Personal, Sick & Vacation Time
• Casual work attire environment
• Complimentary Meal & beverage plan
• Access to campus wide Wrigley Field events & pre-sales
• 401K Plan Employee Contribution & Employer Match
• Benefit Plans: Medical, Dental, Vision & Life Insurance
• Health & Wellness engagement & programming
• Variety of associate special events, volunteer opportunities and partnership discounts
• Access to online associate recognition & rewards platform

What This Job Offers

• Job Type: Full-time
• Career Level: Executive