Executive Assistant

Cornerstone Research • Washington DC, DC

12h • Hybrid

About The Position

Role Overview: If you are proactive, meticulous with details, and pride yourself on providing white-glove client service, then we would like to meet with you! The Executive Assistant (EA) provides administrative support to local executives. The EA serves as a point of contact for all internal and external parties. This involves anticipating administrative needs, managing workload, and producing work of the highest quality in a timely manner. The EA is responsible for working closely with their Executive(s) to optimize efficiency, while independently managing administrative tasks and coordinating special projects. The EA will handle confidential firm information which requires a high level of discretion. When workload is unusually heavy, the ability to effectively delegate tasks is essential. Additionally, the EA will provide occasional back-up support to the local administrative team. At Cornerstone Research, you will be part of a thriving, 1,000-strong team that spans nine offices, comprises more than 55 nationalities, and leads the industry in its commitment to develop team members across all levels. Inc. Magazine has recognized Cornerstone Research three times as a Best Workplace for its outstanding employee engagement, collaborative culture, and professional growth opportunities. You’ll Love It Here If You: Embrace learning and continuous improvement Set and strive for a high bar of excellence Believe that teamwork leads to success: ask us what it means to be #onefirmfirm! Take pride in always doing your best work, even if it’s harder or takes longer Are passionate about what you do How You'll Help Our Team Succeed: Responsible for calendar management, travel arrangements, and processing expense reports. Maintain executives’ contacts for business development purposes and assists with management of leads development. Assist with the coordination of promotional material for business development. Coordinate internal or client meetings, special events, and travel arrangements. Record time details and billable expenses to facilitate billing and other accounting procedures. Work directly with members of the finance billing team to proofread and edit billing narratives for invoices sent to clients and tracking accounts receivables; this may require direct outreach to clients for timely processing. Responsible for assisting with conflict checks, generating engagement letters, and creating correspondence files. Create, organize, and maintain the administrative structure for each project (LAN files, “hard” files, document storage, project set-up, and closure). Provide document management support. As needed, provides support for recruiting initiatives, expert development, marketing events, practice areas or other corporate initiatives. Compose and process routine correspondence. Proofread all written materials.

Requirements

• 2+ years of directly related experience, in a professional services firm preferred.
• Intermediate to advanced proficiency in MS Office and the ability to learn new applications/tools used office or firm wide.
• The desire to take initiative and actively contribute to the team and the firm.
• The ability to communicate effectively and professionally.
• Strong business acumen and the ability to learn the firm’s financial and operational functions.
• The mindset to provide superior service.
• Exemplary attention to detail, highly organized, flexible, and able to work effectively under pressure.
• The ability to commute to our office in Washington, DC, to comply with our hybrid work policy of 2-3 days per week in office.
• High School Diploma or demonstrated equivalent combination of education, training, and experience.

Responsibilities

• Responsible for calendar management, travel arrangements, and processing expense reports.
• Maintain executives’ contacts for business development purposes and assists with management of leads development.
• Assist with the coordination of promotional material for business development.
• Coordinate internal or client meetings, special events, and travel arrangements.
• Record time details and billable expenses to facilitate billing and other accounting procedures.
• Work directly with members of the finance billing team to proofread and edit billing narratives for invoices sent to clients and tracking accounts receivables; this may require direct outreach to clients for timely processing.
• Responsible for assisting with conflict checks, generating engagement letters, and creating correspondence files.
• Create, organize, and maintain the administrative structure for each project (LAN files, “hard” files, document storage, project set-up, and closure).
• Provide document management support.
• As needed, provides support for recruiting initiatives, expert development, marketing events, practice areas or other corporate initiatives.
• Compose and process routine correspondence.
• Proofread all written materials.

Benefits

• Cornerstone Research is offering a competitive market base salary for this position.
• The base salary range represents the low and high end of the salary range for this position in all eligible locations.
• This range may differ based on your geographic location and cost of living considerations.
• At Cornerstone Research, we believe compensation is more than just a base salary. We offer a competitive total compensation package that includes an annual performance bonus and comprehensive benefits such as flexible options for healthcare, paid time off, and retirement savings.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees