Executive Assistant

Oxeon•Nashville, TN

1d•$97,350 - $121,660

About The Position

The Executive Assistant (EA) is the ultimate operational anchor, strategic gatekeeper, and trusted extension of their Partner/Executive. In a high-velocity professional services firm, a partner’s time is a valuable, finite asset. This role serves as a highly adaptable operational engine that customizes its support to the Partner’s unique working style and strategic goals—acting seamlessly on their behalf to maximize capacity and optimize daily workflows. While this role is deeply embedded with and primarily supports one Partner, it is intentionally designed to extend beyond a traditional one-to-one EA model. As part of Oxeon’s centralized EA team, this person operates with a “Partner +” mindset: owning the day-to-day support that enables a Partner to be more effective, while also taking on broader responsibilities that strengthen the firm’s operating rhythm. Through ruthless calendar prioritization, management of critical communication channels, cross-functional data hygiene, partnership with fellow EAs, cross-office coverage, and office management support, this role directly protects leadership capacity and contributes to the scalability and effectiveness of the broader Oxeon platform.

Requirements

5 to 7 years of progressive executive support experience, with a strong preference for individuals who have operated in a fast-paced professional services firm, agency, or consultancy.
Advanced proficiency in Google Workspace, Slack, and Rippling (for HRIS and expenses).
Absolute requirement to rapidly learn, navigate, and master RecruiterFlow (CRM) for both data entry and data mining.
Exceptional verbal and written communication skills—firm but highly professional, polished, and collaborative when interacting with high-profile external clients or cross-functional internal teams.

Nice To Haves

The "Builder-Doer" Mindset: This role is not an oversight or reactive administrative position. Because Oxeon operates a lean team, the selected candidate must love "getting their hands dirty" in the daily grit of complex calendar Tetris, rapid CRM data mining, and proactive task execution. Success in this role requires a highly adaptable mindset—someone who thrives on learning a partner's preferences so deeply that they can anticipate needs before they are articulated, taking personal satisfaction in keeping a fast-moving executive practice operating flawlessly.

Responsibilities

Own the end-to-end architecture of high-priority internal and external calendars, navigating rapid scheduling shifts and competing demands.
Proactively manage calendar requests to safeguard the Partner's strategic focus blocks, adapting fluidly to the Partner's evolving daily needs and goals.
Continually streamline scheduling workflows to reduce turnaround times, maintaining a high-touch, polished experience for clients and candidates.
Oversee, filter, and manage priority correspondence across Google Workspace and Slack to ensure swift responsiveness and Partner visibility.
Act as a central communication bridge, partnering closely with internal search and KM teams to continuously realign and clarify priorities for the Partner's time.
Rapidly learn, navigate, and own data hygiene within RecruiterFlow. Actively update pipelines, log interactions, and mine the CRM for critical candidate, contact, and deal data.
Conduct proactive business development tracking and meeting preparation, ensuring the Partner is fully briefed with relevant context ahead of external touchpoints.
Drive seamless alignment through regular 1:1 check-ins with the Nashville Partner, ensuring complete synchronization on short- and long-term goals.
Actively participate in Oxeon’s centralized EA team. Collaborate cross-functionally to leverage collective experience, provide seamless out-of-office coverage for peers, and assist with local Nashville office management support.
Manage end-to-end coordination for events, travel logistics, and admin support. Leverage tools like Rippling to flawlessly process expense reports and administrative updates.