Executive Assistant to an Executive Officer
About The Position
As the Executive Assistant to an Executive Officer, you will play a crucial role in ensuring the seamless operations of the executive leadership office. Situated within the PO&T team, you will manage complex calendars, coordinate high-impact engagements, and foster proactive communication across the organization. By collaborating closely with other Executive Assistants and the Chief of Staff's office, your efforts will align priorities, support leadership forums, and drive strategic initiatives. You will serve as the central point of contact for stakeholders across the organization and externally, ensuring consistency and connectivity in enterprise-wide activities. Your role is instrumental in supporting the Executive Officer's vision and contributing to broader organizational success. Additionally, you will oversee travel arrangements for the Executive Officer and other PO&T leadership members, provide in-person support during international strategic sessions, and lead elements of PO&T engagements as required. This is an onsite role to be based at our Headquarters in Cambridge, MA.
Requirements
- A minimum of 9 years of relevant experience working as an administrative assistant, with at least 3 years supporting an executive.
- Experience working in a highly matrixed, global biopharmaceutical organization.
- Demonstrated ability to collaborate across functions and work effectively with multiple executive stakeholders.
- Strong organizational skills with the ability to manage competing priorities and anticipate needs.
- Experience in coordinating enterprise-wide governance processes and major organizational events.
- High level of discretion and ability to handle sensitive matters with integrity.
- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams), Concur, Zoom, and SharePoint.
- Exceptional written and verbal communication skills.
Nice To Haves
- Bachelor’s degree in Life Sciences, Chemistry, Pharmacy, Engineering, Organizational Effectiveness, Communications or related field.
Responsibilities
- Manage complex calendars for the Executive Officer, prioritizing engagements to optimize leadership effectiveness.
- Prepare and execute PO&T Leadership Team meetings, governance forums, and employee engagement events.
- Draft, review, and manage executive communications, ensuring timely correspondence.
- Monitor and triage emails, prioritizing critical matters and ensuring effective resolution.
- Maintain organizational documents, including org charts and SharePoint sites, while supporting onboarding efforts.
- Coordinate domestic and international travel plans and process expense reports for the Executive Officer and PO&T leadership team.
- Provide in-person support during ex-US strategic sessions and lead elements of PO&T engagements.
- Collaborate with the PO&T Strategic Operations team to ensure alignment and execution of initiatives.
- Foster connectivity across the team and broader organization.
Benefits
- Medical, Dental, Vision, & Life insurances
- Fitness & Wellness programs including a fitness reimbursement
- Short- and Long-Term Disability insurance
- A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
- Up to 12 company paid holidays + 3 paid days off for Personal Significance
- 80 hours of sick time per calendar year
- Paid Maternity and Parental Leave benefit
- 401(k) program participation with company matched contributions
- Employee stock purchase plan
- Tuition reimbursement of up to $10,000 per calendar year
- Employee Resource Groups participation
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What This Job Offers
Job Type
Full-time
Career Level
Executive
