Executive Assistant

Walmart • Bentonville, AR

1d • Onsite

About The Position

Support senior leadership by keeping priorities moving, decisions organized, and stakeholders aligned. This Executive Assistant role blends high-touch calendar and event coordination with strong business and financial data management—ideal for someone who thrives in a fast-paced environment and can anticipate needs before they surface. You’ll partner closely with leaders and cross-functional teams to ensure meetings, travel, communications, and reporting run smoothly and securely. In this role, you’ll be a key connector—coordinating the operating rhythm, enabling clear communication, and supporting accurate, timely data and reporting so leaders stay focused on the highest-impact priorities. About the Team Walmart Claims Services (WCS) is dedicated to delivering efficient, accurate, and customer-focused claims management across the enterprise. The organization is responsible for overseeing the end-to-end claims process, ensuring timely resolution and compliance with all regulatory requirements. WCS partners closely with internal teams and external stakeholders to drive operational excellence, mitigate risk, and support Walmart’s commitment to integrity and service.

Requirements

• Experience supporting senior leaders with complex calendar management, travel, and event coordination
• Strong written communication skills, including drafting and editing executive-level messages
• Ability to compile, forecast, reconcile, and report business/financial data with attention to detail
• Proven judgment handling confidential information and prioritizing competing requests with minimal direction
• Comfort coordinating across stakeholders and mentoring or guiding other administrative support partners
• Strong proficiency of Microsoft Office programs, ServiceNow, Concur, Travel Systems, Excel data management, and meeting facilitation within MS Teams and Zoom.
• Bachelor’s degree in Business, Operations, or related field OR 2 years’ experience in field, administration, operations, or related area.

Nice To Haves

• Microsoft Office

Responsibilities

• Coordinates, plans, and schedules projects and company and business-related events with minimal direction by researching and identifying options, resources, and cost efficiencies within established timeframes
• Establishing dates, timelines, and agendas to identify and coordinate specific technology needs for events
• Identify, organize, and schedule pre-travel preparation and business needs and acting as a coordinator or liaison for visiting associates and guests
• Handles administrative aspects of calendar management for leadership and team with minimal or no supervision by working and collaborating with others to coordinate appointments and understand calendar needs
• Anticipate and identify time requirements for pre-meeting work, monitoring and maintaining calendars and the use of meeting rooms or facilities, and utilizing business knowledge to prioritize requests and identify key attendees
• Utilizes business and process knowledge to construct electronic verbal and written communications for leadership by following up with requests to ensure resolution, communicating with senior leadership to gather information, and resolve issues.
• Drafting and sending communications on behalf of supervisor, reviewing content and editing documentation, and receiving reviewing and prioritizing incoming messages
• Receiving, interpreting, and processing invoices and expense reports against a standard and reporting time reviewing for exceptions and making time adjustments
• Provides and supports the implementation of business solutions by building relationships and partnerships with key stakeholders

Benefits

• medical
• vision
• dental coverage
• 401(k)
• stock purchase
• company-paid life insurance
• PTO (including sick leave)
• parental leave
• family care leave
• bereavement
• jury duty
• voting
• short-term and long-term disability
• company discounts
• Military Leave Pay
• adoption and surrogacy expense reimbursement
• PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes
• Tuition, books, and fees are completely paid for by Walmart (Live Better U program)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive