Executive Assistant, bp/TravelCenters of America

BP•Cleveland, OH

10d•Hybrid

About The Position

We're hiring an Executive Assistant to the CEO/VP of TravelCenters of America. TravelCenters of America operates a nationwide network of travel centers serving professional drivers and travelers across the United States, and is a wholly owned subsidiary of bp . This role is based in the Cleveland / Westlake area and requires regular in-office presence. The position supports a highly operational, customer-facing business and is suited to an experienced Executive Assistant who values preparation, clear communication, and getting the details right. The CEO/VP relies on a well-organized executive office and values a professional, respectful working relationship built on trust and clear communication.

Requirements

High school diploma required; additional education or professional training preferred.
Minimum of 8 years of administrative experience, including at least 5 years supporting senior or executive-level leaders.
Experience supporting executives in fast-paced environments with competing priorities and frequent change.
Proven ability to manage complex calendars, travel, and meeting logistics using sound judgment.
Strong ownership mindset, with the ability to anticipate needs and resolve issues proactively.
Demonstrated discretion and integrity when handling confidential or sensitive information.
Advanced proficiency in Microsoft Office and collaboration tools (Outlook, Word, Excel, PowerPoint, Teams).
Strong organizational skills, attention to detail, and follow-through.
Ability to work on-site within a commutable distance of the Cleveland / Westlake area.

Nice To Haves

Experience supporting leaders in operational, multi-site, or customer-facing environments preferred.

Responsibilities

Act as the primary point of contact for the CEO/VP , handling interactions with discretion, professionalism, and good judgment.
Manage complex and frequently changing calendars, proactively prioritizing and adjusting schedules as needed.
Coordinate internal and external meetings and events, including logistics, agendas, minutes, and follow-up actions.
Plan and manage domestic and international travel end-to-end.
Prepare and reconcile expense reports accurately and on time.
Draft, format, and proofread presentations, reports, correspondence, and other executive communications.
Screen and manage incoming communications, prioritizing appropriately and ensuring follow-through.
Support select leadership initiatives connected to the CEO/VP’s priorities, including coordination and tracking actions.
Build effective working relationships with senior leaders, teams, and external partners.
Maintain organized document repositories and collaboration tools (e.g., Microsoft Teams).
Perform additional administrative and coordination tasks as required.