Executive Assistant

DOGS INC • Palmetto, FL

12d • Onsite

About The Position

The Executive Assistant serves as a trusted strategic and operational partner to the CEO, providing high-level administrative, organizational, and stakeholder support while exercising independent judgment and maintaining strict confidentiality.

Requirements

• Minimum of five years of administrative or executive support experience.
• At least two years of college-level coursework or equivalent required.
• Exceptional organizational, time management, and customer service skills.
• Excellent written, verbal, presentation, and interpersonal communication skills.
• High level of proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and database systems.

Nice To Haves

• Bachelor’s degree preferred
• Knowledge of nonprofit operations and board relations preferred.

Responsibilities

• Manage CEO calendar and priorities
• Serve as the primary liaison between the CEO and the board of directors, Mission Advancement Council, C-Suite team, donors, and other key stakeholders.
• Prioritize, manage, and facilitate executive communications, using discretion to identify matters requiring immediate attention.
• Support the CEO in planning and execution of meetings, including preparation of agendas, presentations, and minutes.
• Coordinate executive scheduling, travel, meetings, and events.
• Conduct donor research and maintain accurate and timely records in Raiser’s Edge.
• Support fundraising, marketing, communications, and research initiatives as assigned.
• Assemble and maintain strategic plans and executive-level records.
• Provide VIP campus tours and articulate the organization’s mission to donors, partners, and the public.
• Uphold the organization’s Code of Ethics and maintain strict confidentiality.
• Lead special projects as directed by the CEO.

Benefits

• Full dental and vision insurance premiums covered
• Competitive medical coverage
• A $15,000 life insurance policy
• A discretionary retirement plan match for all benefit-eligible employees after one full year of employment
• Free access to our fitness center
• Chef-prepared lunches served on campus (Monday-Friday)
• Generous Paid Time Off policies (12-20 days/year based on tenure)
• 14 paid holidays—including your birthday!
• Many opportunities to earn additional Paid Time Off
• Bring your well-behaved, pre-screened dog to work

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree