Executive Assistant

Otter Tail Corporation Careers • Fergus Falls, MN

32d • Onsite

About The Position

Otter Tail Corporation is seeking a detail-oriented and highly organized Executive Assistant to provide high-level administrative, operational, and coordination support to assigned corporate executives, departments, and our Fergus Falls office location. This role supports executive calendars, meetings, travel, expenses, board and committee materials, site coordination, presentations, records, special projects, and process improvement efforts while maintaining confidentiality, sound judgment, attention to detail, and financial/business acumen. A successful candidate will be a proactive communicator and trusted partner who can manage competing priorities, work across leaders and departments, handle confidential information with discretion, and identify opportunities to improve workflows through technology, AI-enabled tools, and business automation.

Requirements

• Associate’s Degree or Two-Year College Equivalent Required.
• 3-5 years of administrative or executive support experience relative to the position
• Advanced skills working with Microsoft Office and collaboration tools, including preparing polished executive-level materials, presentations, and communications
• organization, time management, attention to detail, confidentiality, judgment, and follow-through required.
• Strong business writing, organization, time management, attention to detail, confidentiality, judgment, and follow-through required.
• Ability to manage competing priorities, coordinate across leaders and departments, and exercise discretion with confidential information.

Nice To Haves

• Coursework, training, or work experience in accounting, finance, business administration, or a related field preferred.
• experience supporting director-level or vice president-level leaders preferred.

Responsibilities

• Provide proactive support to assigned executives and departments; manage complex calendars, meetings, travel arrangements, expense reports, timesheets, agendas, materials, correspondence, presentations, and follow-up commitments; coordinate communication and workflow across leaders and stakeholders; handle confidential information with discretion.
• Coordinate board and committee material planning, preparation, editing, distribution, and portal uploads; support board-related meeting planning, logistics, and assigned follow-up; coordinate with Corporate Secretary and coordinating officers as directed.
• Support assigned corporate functions based on business need; aviation support; itineraries, lodging, ground transportation, blackout period notifications, and related communications when assigned.
• Coordinate leadership meetings, department meetings, on-site/off-site events, agendas, materials, logistics, and follow-up; support special projects and help ensure assigned actions are completed.
• Own the ongoing coordination and day-to-day maintenance of assigned office location(s), including mail, visitor coordination, supplies, printers, facilities requests, vendor coordination, and workplace needs; proactively identify issues, coordinate appropriate resources, track follow-up through completion.
• Evaluate, recommend, implement, and support AI-enabled solutions, automation tools, and process improvements; identify opportunities to streamline workflows, improve information management and reporting, reduce manual work, enhance collaboration, and increase executive and departmental productivity.

Benefits

• Competitive wage & benefit package
• Incentive plans
• Retirement Savings Plan (401k) with employer match
• Health, dental, vision, health and flexible spending accounts, disability and life insurance plan options
• professional development program
• Mental health support
• competitive paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree