Executive Assistant

Lightedge•St. Louis, MO

18d•Hybrid

About The Position

The Executive Assistant (EA) provides high-impact administrative, operational, and communication support to LightEdge’s Executive Leadership Team. This role is pivotal in enabling executives to operate at scale: orchestrating complex calendars, travel, board materials, executive meetings, and cross-functional workflows while maintaining absolute discretion and a digital-first, detail-obsessed approach. The EA partners closely with Sales, Finance, Marketing/, MarCom HR/Talent, Legal, Product, and Operations to keep priorities moving and deliver executive-level artifacts on time and in brand.

Requirements

5–7+ years of experience as an Executive Assistant (supporting C-level or senior executives in a fast-moving, growth-oriented environment).
Expert calendar, travel, and expense management; strong written communication, proofreading, and presentation support skills.
Proficiency with Microsoft 365 and virtual collaboration (Teams/SharePoint/OneDrive); comfort with branded templates and executive-ready formatting.
High integrity, sound judgment, and ability to manage confidential information.
Experience coordinating board materials and executive offsites; familiarity with sales leadership rhythms (QBR/SKO) and partner/customer executive meetings.
Setup Executive Sponsor check-ins
Background supporting multiple executives simultaneously; process improvement or project coordination experience.

Nice To Haves

Anticipation & Ownership: Proactive problem-solver who sees around corners and closes loops without being asked.
Communication Excellence: Clear, concise, executive-level writing and interpersonal presence; adept at summarizing and escalating.
Organization & Detail: Meticulous with calendars, logistics, and artifacts; strong version control and documentation discipline.
Speed & Adaptability: Thrives in dynamic priorities and tight deadlines; maintains composure and quality.

Responsibilities

Own complex calendar orchestration, meeting logistics, and time-blocking for competing executive priorities; anticipate conflicts and resolve proactively.
Manage end-to-end travel (air, hotel, ground, itineraries) and expense reporting with accuracy and timeliness; optimize travel within budget constraints.
Track deliverables, deadlines, and follow-ups for the executive(s); create reminders, checklists, and weekly status to streamline workflow.
Prepare, proof, and coordinate executive presentations, pre-reads, and briefing documents for executive meetings using approved LightEdge templates.
Consolidate inputs from cross-functional leaders; ensure version control, data accuracy, and on-time distribution of materials.
Draft agendas; capture decisions, action items, and owners; circulate minutes and follow-up trackers; monitor progress and escalate risks.
Coordinate executive roundtables and advisory sessions (CAB/PAB/Analyst briefings) in partnership with Marketing/Events; support SKO, Presidents Club, and executive retreats as needed.
Serve as the first point of contact and liaison between the executive(s) and internal/external stakeholders; triage requests and protect time.
Partner with Marketing/Comms to ensure brand-compliant communications (PowerPoint, letterhead, email signature) and with HR/Talent for interview scheduling and onboarding touchpoints.
Improve administrative processes (templates, checklists, automation) to reduce cycle time and errors; maintain executive SOPs and playbooks.
Use Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), expense/travel platforms, and collaboration systems; uphold document hygiene and secure sharing aligned to brand guidelines.
Handle sensitive information with absolute discretion; follow company policies and brand standards for documents and communications.