Executive Assistant

Invesco • Washington DC, DC

16d • Hybrid

About The Position

The Role This position primarily provides overall administrative support for the Global Head of Public Policy and Head of EMEA. Based in the Washington DC office. The Executive Assistant will provide onsite operational support to our team and serve as the first point of contact for the office and requires a minimum of 4-5 days per week in the office.

Requirements

• 7+ years of administrative or professional office experience
• Familiarity with government affairs is a plus
• An ownership attitude is a necessity. The Washington office needs to be ready to host policymakers, clients and executives
• Flexibility; the ability to set priorities and work well under pressure to meet deadlines
• Excellent verbal and written communication skills
• Demonstrated ability to manage and prioritize multiple tasks, including complex assignments, while effectively tracking team members’ responsibilities and ensuring timely completion of actions on behalf of leaders and colleagues
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to work independently and proactively while maintaining a customer service-oriented attitude in a fast-paced and changing environment
• Ability to handle confidential and sensitive material in a highly professional manner
• Mature judgment, willingness to take responsibility, and initiative to make decisions within the scope of responsibilities
• Strong organization skills and attention to detail
• A Bachelor's degree and/or equivalent work experience

Responsibilities

• Manage the planning, budgeting, and execution of high-profile political and client events, meetings, and executive fly-ins
• Coordinate and track federal PAC giving efforts
• Provide general administrative support to the Global Head of Public Policy and Head of EMEA Public Policy including planning, organizing, and booking travel; processing expense reports; and managing their calendars.
• Perform gatekeeper and telephone duties for the Global Head of Public Policy and the Office
• Manage Global and US Head of Office schedules, meeting notes, and other administrative reporting
• Develop/Maintain internal relationships across Invesco to support incorporation of the Government Affairs and Global Public Policy office into the broader company
• As needed on-site office management tasks, e.g., manage visitors/consultants at the office, collect mail, monitor inventory levels of office and kitchen supplies, liaise with purchasing to ensure timely replenishment, plan Invesco employee use of office space.
• Primary contact for facilities-related issues associated with the Washington office (e.g., IT and equipment issues, building management, access for regular users of the office)

Benefits

• Flexible paid time off
• Hybrid work schedule
• 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
• Health & wellbeing benefits
• Parental Leave benefits
• Employee stock purchase plan

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree