Executive Assistant

Schneps Services LLC•Mineola, NY

12d•$65,000 - $85,000

About The Position

We’re looking for an exceptional Executive Assistant to support the Founder, President, and Co-Owner of Schneps Media. This high-impact role requires a highly organized, resourceful, and tech-savvy professional who can manage a complex workload with discretion, speed, and confidence. You’ll be a central hub of communication, coordination, and execution across key areas in the business. You’ll work in collaboration with the Chief of Staff and Executive Assistant to the CEO/Co-Owner, and collaborate daily with executives, publishers, sales leaders, editorial teams, amongst various others. If you're sharp, proactive, and thrive in an environment where no two days are alike, this role is your chance to operate at the highest level of a dynamic media company.

Requirements

3+ years of executive-level support, ideally in media, communications, or a fast-paced business.
Calendar, inbox, and contact management skills.
Strong written, verbal, and interpersonal communication abilities.
Highly organized with superb attention to detail and follow-through.
Proficiency with Google Workspace, Microsoft Office, CRM systems, and Apple products.
Self-starter mindset with a strong sense of ownership.
Grace under pressure and the ability to juggle competing priorities.
High level of discretion, professionalism, and emotional intelligence.

Responsibilities

Manage an ever-changing calendar, schedule, and travel itinerary with precision, ensuring all items and details are easily accessible and available at any time.
Act as gatekeeper for the President’s inbox, flagging high-priority items and drafting replies. With time, communicating on matters and keeping the President informed of them.
Coordinate meetings and presentations with both internal teams and external partners.
Anticipate needs before they arise: prepare materials, briefings, and talking points.
Maintain and organize key contacts, from clients to media partners to personal relationships.
Ensure follow-ups are completed and tracked across departments.
Handle all communication with the utmost professionalism and discretion.
Work closely with the sales team to schedule meetings, craft proposals, and follow up with clients.
Oversee barter accounts, managing deliverables and client communication.
Support key accounts with inside sales tasks and relationship management.
Assist with podcast recordings, ad placements, and content coordination.
Learn and utilize internal systems to support sales and communication tracking.
Manage basic social media tasks and assist with email and digital content postings.
Identify opportunities to improve workflows, internal communications, and organization.
Implement systems and processes to improve efficiency at the executive level.
Take initiative and ownership of special projects from start to finish.
Provide trusted assistance with personal appointments, errands, and scheduling.
Maintain discretion while managing both professional and personal priorities.
Complete any other tasks/asks from the President.