Executive Assistant

Keysight Technologies, Inc.•Santa Rosa, CA

13d

About The Position

Keysight Technologies is seeking an Executive Assistant II to support the Vice President of Corporate Strategy and other executives as assigned, providing high-impact administrative and operational support in a fast-paced, highly visible environment. This role blends core executive support (calendar, travel, meetings, expense/admin systems) with corporate event coordination and general administrative support. The ideal candidate brings exceptional judgment, discretion, adaptability, teamwork, and a proactive, flexible approach to enabling executive effectiveness and organizational execution.

Requirements

3+ years of experience in an executive support role.
Associate or Bachelor’s degree; specialized training/certification is a plus.
Demonstrated excellent judgment, discretion, and confidentiality in handling sensitive information.
Strong organizational and time management skills; ability to prioritize and manage multiple workstreams simultaneously.
Flexible and adaptable changing priorities.
Clear, professional communication skills (written and verbal).
Ability to work independently while also collaborating effectively within a team environment.
Flexibility to work occasional overtime or adjusted hours as business needs require.

Nice To Haves

Experience supporting senior leaders (VP level or above) in a complex, global, matrixed organization.
Experience supporting Strategy, Corporate functions, or similarly cross-functional teams with broad stakeholder interaction.
Background in project management, business operations, or leading process improvement initiatives.
Experience coordinating offsites, workshops, and executive meetings with high standards for attendee experience.

Responsibilities

Manage complex, high-volume calendars and meeting scheduling across multiple time zones; proactively resolve conflicts and protect focus time.
Coordinate and execute meeting logistics for senior-level and cross-functional engagements, including leadership meetings, strategic reviews, and high-visibility sessions.
Arrange domestic and international travel, including itineraries, changes, and logistics.
Prepare and maintain executive-ready materials and tracking (spreadsheets, agendas, action items), ensuring follow-through and closed-loop execution.
Support end-to-end operational workflows (purchase requisitions, approvals, enterprise systems interfaces including HR/Finance/ERP tools).
Maintain org charts and organizational documentation for the Corporate Strategy Office (CSO).
Plan and coordinate events and working sessions (e.g., offsites, team meetings, workshops), including venue/logistics, attendee coordination, communications, and readiness.
Support corporate events including Board of Directors meetings, executive development events and Keysight’s Investor Day.
Manage logistics for meetings, ensuring smooth execution, participant experience, and professional production standards.
Partner with stakeholders to drive a cohesive, team-based, positive environment while delivering high-quality execution.
Build and refine templates, standards, and repeatable workflows that improve efficiency and consistency across executive support and team operations.
Continually assess administrative and business processes, identify gaps/opportunities, and drive improvements with minimal overhead.
Curate and maintain an executive reference file supporting strategic plans and operational execution oversight.
Handle sensitive and confidential information with the highest integrity and discretion, applying knowledge of company policies and practices.
Exercise sound judgment in ambiguous situations; escalate appropriately and propose solutions.