Executive Assistant

Infinity by Marvin • Eagan, MN

13d • $69,000 - $80,000

About The Position

Infinity Windows & Doors is seeking a highly skilled and proactive Executive Assistant to provide independent, high-level administrative and operational support to multiple senior leaders.
The ideal candidate is a polished professional with exceptional multitasking abilities, strong judgment, and a proactive mindset. This individual thrives in a fast-paced, results-oriented environment and anticipates business needs with ease.

Requirements

• Strong organizational skills with excellent attention to detail.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor with the ability to work independently and collaboratively.
• 3+ years of administrative experience, ideally supporting senior leaders in sales or marketing.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with CRM platforms such as Salesforce is a plus.
• Experience with event planning or meeting coordination.
• Strong analytical and problem-solving abilities.
• A positive attitude and a proactive, resourceful approach to work.

Responsibilities

• Manage complex calendars and coordinate travel arrangements for multiple senior leaders.
• Plan and support meetings and events.
• Prepare, edit, and format correspondence, reports, presentations, and other business documents.
• Track and compile sales metrics, performance indicators, and other key reports.
• Collect, prepare, and analyze data as needed.
• Facilitate cross-functional communication across sales, marketing, finance, operations, and other corporate teams.
• Process expense reports and purchase requisitions in accordance with company policies.
• Support preparation of client-facing materials.
• Handle highly confidential information with complete discretion.
• Provide general office support, including supply ordering, mail handling, and additional administrative tasks.
• Assist with project timelines, ensuring action items are tracked and completed on schedule.
• Review and process expenses and PTO requests for the leadership team efficiently and accurately.

Benefits

• $300 annual wellbeing account to spend on what helps you feel happy + healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing – recognizing everyone’s contribution to Marvin’s success
• Giving at Marvin – participate in organized volunteer opportunities
• Brighter Days Fund – financial support from your colleagues and the Marvin family during personal hardships
• health insurance
• paid holidays
• paid parental leave
• a 401(k) retirement savings match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed