Executive Assistant/ Healthcare Administration

Oklahoma Heart Hospital • Oklahoma City, OK

8h

About The Position

We are seeking a highly experienced Executive Assistant with a strong work history supporting senior leadership in a fast-paced healthcare or hospital administration environment. This role is critical to ensuring the efficiency of executive operations by providing high-level administrative support, managing complex priorities, and maintaining strict confidentiality. The ideal candidate is detail-oriented, proactive, and skilled in calendar management, executive communications, and organizational coordination, with a proven ability to handle sensitive information and meet deadlines.

Requirements

• Proven Executive Assistant experience with a strong, stable work history
• Exceptional organizational, time management, and multitasking skills
• Advanced proficiency in Microsoft Office Suite and administrative systems
• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information with integrity
• Demonstrated ability to work independently and meet deadlines in a fast-paced environment
• High school diploma or equivalent required
• Minimum five (5) years of experience as an Administrative Assistant required

Nice To Haves

• Background in healthcare, hospital administration, or medical office environments preferred
• Bachelor’s degree preferred
• Experience in the healthcare field/hospital setting preferred

Responsibilities

• Responsible for all general administrative duties related to the Administration office
• Makes decisions of moderate difficulty
• Handles multiple priorities within appropriate task deadlines
• Maintains utmost confidentiality of information
• Performs duties in accordance with Hospital mission, values, and behavioral standards
• Provide comprehensive executive administrative support to the CEO and Administration team
• Anticipate leadership needs by preparing reports, records, correspondence, and key materials in advance
• Manage complex calendars, travel arrangements, meetings, and conference coordination
• Serve as a liaison between executives, physicians, board members, medical committees, staff, government agencies, and the public
• Handle confidential information, policies, and procedures with discretion and professionalism
• Draft, edit, and distribute executive-level correspondence and communications
• Assist in compiling financial reports, statistical data, and physician activity logs
• Oversee company-issued mobile devices (cell phones and pagers) including tracking and distribution
• Maintain office operations by ordering supplies, business materials, and administrative resources
• Support updates to the company intranet and internal communication systems
• Maintain and manage the Referring Physician List for organizational communications
• Coordinate travel logistics, including rental cars for physicians and staff
• Execute special projects and initiatives as assigned by executive leadership

Benefits

• Medical, Dental, and Vision coverage
• 401(k) plan with employer match
• Long-term and short-term disability
• Employee Assistance Programs (EAP)
• Paid Time Off (PTO)
• Extended Medical Benefits (EMB)
• Opportunities for continuing education and professional growth

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED
• Number of Employees: 251-500 employees