Executive Assistant - Capacity Growth Office

RTX•Tucson, AZ

50d•Onsite

About The Position

At RTX, the world’s largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world. Join us and help shape the future of aerospace and defense. We are seeking a highly capable and proactive Executive Assistant who will provide administrative support to two senior executives of the Raytheon Capacity Growth Office and their teams. This role goes beyond traditional administrative duties, serving as a trusted partner who enables executive effectiveness, drives operational efficiency, and ensures seamless day-to-day execution. The ideal candidate is detail-oriented, highly organized, and exercises sound judgment in a fast-paced, high-visibility environment. The position requires the ability to act independently, prioritize multiple tasks, and anticipate the needs of the organization, leaders, and geographically dispersed team members. In addition, the ability to exercise discretion and handle sensitive information is critical. This Executive Assistant will need to be highly proficient in the Microsoft Office Suite.

Requirements

Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
Experience with calendar management, meeting scheduling and coordination, planning events and expense reports
Experience in corporate, aerospace, defense, or automotive environment
Experience in planning and coordinating domestic and international travel
Experience in Outlook, Concur and Microsoft office suite tools (MS Word, Power Point, Excel), electronic collaboration tools (Teams, SharePoint), and video conferences (Zoom)

Nice To Haves

Self-starter capable of working autonomously under minimal supervision, in a highly visible, fast-paced, high-pressure environment and adapt to changes in priorities
Excellent communication skills, oral and written communication (i.e. writing, spelling, grammar and punctuation) with executive presence, attention to detail and ability to represent senior executives to both internal and external customers
Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously
Ability to anticipate needs, be proactive, and apply sound judgment when making decisions
Ability to work effectively in a team and matrixed environment

Responsibilities

Perform comprehensive range of direct executive office support
Serve as a gatekeeper and liaison, managing communications with senior leaders, external partners, and cross-functional stakeholders
Manage complex calendars, prioritizing competing demands and ensuring optimal time allocation aligned with business priorities. Anticipate needs and proactively resolve scheduling or logistical conflicts before they arise.
Maintain awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operation.
Develop and maintain excellent working relationships and communication channels with other executive assistants.
Answer questions and resolve or refer concerns by communicating proactively and demonstrating commitment to high quality customer service
Prepare, edit, and format executive-level presentations, reports, and correspondence with a high degree of accuracy and professionalism
Screen information; communicate instructions and information effectively on behalf of the executives and follow up to ensure a timely response
Monitor email, attend meetings and calls to gather action items, create and maintain a system to generate reminders of completion deadlines
Plan and coordinate events, meetings, to include but not limited to conference room reservations, call set-up, catering services and video conferences
Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate
Coordinate domestic or international travel according to policy, accurately prepare and submit expense statements in a timely manner
Provide administrative expertise in identifying problems and issues and reach resolution, with little supervisor oversight
Understand and comply with RTX and Raytheon policies and procedures and Security functions
Proactively identify ways to enable greater productivity and efficiency in role
Demonstrate a high degree of professionalism in behavior and manner
Work a flexible schedule that may require overtime or extended hours on occasion
Work on mobile devices and use technology for increasing productivity of both the main office and other locations where senior executives may travel