Executive Assistant

Citi • Los Angeles, CA

7d

About The Position

Directly supports a C15 level manager and generally supports an entire department Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team Coordinates travel arrangements; prepare and distribute schedules/agendas for travel Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports Handles incoming calls; responds to inquiries Orders supplies and process invoices through Procure to Pay system Process and follow-up on Virtual Requests May prepare and review materials and correspondence for meetings Maintains and update files/records, produces reports and various correspondence Handles sensitive materials; maintain appropriate levels of confidentiality Performs other duties and functions as assigned

Requirements

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Self-motivated and detail oriented
• Consistently demonstrates clear and concise written and verbal communication skills
• Proficient in Microsoft Office
• Bachelor's/University degree or equivalent experience

Responsibilities

• Manages day to day calendar(s) of senior management
• Arranges meetings and secures meeting rooms
• Arranges conferences, meetings and events as required by the Unit
• Establishes priorities on behalf of manager or team
• Coordinates travel arrangements
• Prepares and distributes schedules/agendas for travel
• Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports
• Handles incoming calls
• Responds to inquiries
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• May prepare and review materials and correspondence for meetings
• Maintains and update files/records, produces reports and various correspondence
• Handles sensitive materials
• Maintains appropriate levels of confidentiality
• Performs other duties and functions as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level