Executive Assistant , AWS Product Marketing

Amazon • Seattle, WA

4d • Onsite

About The Position

Amazon Web Services (AWS) is looking for a dedicated, fun-loving, customer-centric Executive Assistant to join our Worldwide Product Marketing Team. This role will support a minimum of two Directors within the organization and requires a great attention to detail, organizational excellence, and a keen sense of rapid-fire prioritization. AWS Product Marketing is looking for a team player to help us build the future of our business. AWS is fast-paced and dynamic, and you will have the ability to be flexible, change direction and pivot seamlessly to deliver results. We are looking for an experienced executive assistant or career changer, who holds themselves to a high bar of customer obsession and ownership and prides themselves on earning trust with leaders and other executive assistants. A high level of integrity and discretion with confidential information and professionalism under pressure will be critical to success in this role. This EA team works with executives internal and external to Amazon and, is the frontline of the customer experience. We are searching for someone comfortable being the heartbeat and face of their Leader’s business office. You will be the single threaded point of contact for their administrative desk and the role has responsibility for a wide range of critical activities from: complex calendar management, coordinating travel and processing expense reports, to tracking key deliverables and organizing team events (for example, team meetings and employee engagement, etc.). You will possess the ability to complete complex tasks and projects quickly, at times with very little guidance and be expected to act with appropriate urgency to situations that require a quick turn-around. For you be effective, quick action may be needed without having the total picture. You will be expected to efficiently and proactively solve complex problems that affect people broadly within the department and/or other partner stakeholders. This role will have the opportunity to act as an extension of their Leaders, as a partner within the setting of a supportive and collaborative EA community. You will want to take on varied and exciting new projects and learn new skills. Other responsibilities can include and are not limited to: coordinating meeting agendas, office-space planning and ad hoc small project coordination. This role requires five (5) days a week in office.

Requirements

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

Nice To Haves

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars
• Bachelor's degree

Responsibilities

• Manage aligned leaders calendar, including scheduling large and/or complex internal and external meetings (with high-level executives, local stakeholders, or government officials) while paying close attention to global time zones
• Work closely with fellow coordinators/executive assistants to accommodate more complex meetings involving senior management
• Diligently submits and follows up on monthly expenses (personal and corporate, such as mobile phone bills and travel, both domestic and international) in a timely manner
• Provide relationship management support, which may include follow-up requests/calls, data entry, and more
• Identify administrative needs for the organization and initiate or willingly assist with projects to support those needs
• Perform other administrative support duties, as appropriate (e.g., visitor registration, food orders, parking, meeting note-taking, etc.)
• Coordinate large internal team meetings and events/outings (All Hands, brainstorms, presentations, trainings, community outreach, etc.)
• Be willing and able to travel as needed to support leaders schedule and priorities

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave
• sign-on payments
• restricted stock units (RSUs)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED