Executive Assistant

Point Management•Columbia, MO

33d•Onsite

About The Position

Join the growing team at Shangri-La as a Full-Time Executive Assistant in Columbia, Missouri. In this role, you will provide high-level administrative support to multiple Directors and Executive leaders across the organization while helping keep day-to-day operations organized, efficient, and moving forward. This is a hands-on position for someone who thrives in a fast-paced environment, enjoys managing a variety of priorities, and can confidently support multiple leaders with different needs and responsibilities. From scheduling and meeting coordination to travel arrangements, correspondence, document preparation, and routine administrative tasks, you will play an important role in helping our leadership team stay focused and effective. As a team member, you'll be able to enjoy benefits such as Medical, Dental, Vision, Competitive Salary, Paid Time Off, and Employee Discounts. If you're organized, adaptable, and excited to contribute to a growing cannabis organization, this could be a great opportunity to build your career with Shangri-La.

Requirements

Highly organized.
Dependable.
Comfortable managing multiple priorities at once.
Strong written and verbal communication skills.
Excellent attention to detail.
Ability to interact professionally with employees, leadership, vendors, and external partners.
Proactive and resourceful.
Willingness to handle both high-level executive support and routine day-to-day administrative tasks.
Comfortable working independently.
Ability to follow through on assignments.
Problem-solving skills.
Ability to step in wherever support is needed.
Strong time management.
Discretion.
Adaptability.
Professionalism.

Nice To Haves

Experience working with Microsoft Office.
Experience working with Google Workspace.
Experience with calendar management.
Experience with document preparation.
Experience with other administrative systems.

Responsibilities

Provide administrative support to multiple Directors and members of the Executive team.
Manage calendars.
Schedule and coordinate meetings.
Prepare agendas and meeting materials.
Organize travel arrangements.
Draft correspondence.
Prepare reports and presentations.
Maintain records and documentation.
Assist with routine administrative requests.
Coordinate communication and follow-up between departments.
Track action items and deadlines.
Assist with special projects.
Support leaders with the day-to-day tasks necessary to keep their departments operating efficiently.
Anticipate needs, identify priorities, and take ownership of assignments with limited direction.
Stay organized, exercise good judgment, maintain confidentiality, and quickly adjust priorities.