Executive Assistant

St. John Properties, Inc.•Milford Mill, MD

4d•$70,000 - $80,000•Onsite

About The Position

This position reports directly to the Executive Vice President and will provide additional support to other EVPs and leasing representatives. The candidate must be very comfortable attending to both personal and business-related tasks. Excellent communication and interpersonal skills are required in addition to familiarity with social and business etiquette.

Requirements

Must be proactive, detail oriented, and possess the ability to prioritize/multi-task.
Must have strong analytical and research skills.
Must demonstrate high levels of confidentiality.
Must be proficient in Outlook (Calendars), Word, Excel, MRI and Monday.com.
Must produce within established deadlines.
Must be resourceful and have the ability to remain calm under pressure.
Must communicate and reflect the high professional standard of the Executives.
Outstanding organizational skills
Works well in a team environment
Regular attendance onsite is an essential function of the job.

Responsibilities

Manage and maintain EVP’s schedule
Assist EVPs in preparation for meetings by coordinating materials, monitoring deadlines and action items
Generate proposals and draft leases
Research and analysis of commercial real estate data
Database and contact management
Assist in event planning and execution
Ticket management and distribution for entertainment events
Prepare and write correspondence
Maintain all leasing reports and updates for company meetings
Compile, edit, format and send partner reports and agendas
File management, mostly digital
Travel and conference coordination/logistics
Liaison with business partners, regional partners, industry brokers and tenants
Manage expense reports and weekly time sheets
Coordinate registrations for external industry events
Set up conference rooms for various internal meetings, lunch orders as needed
Assist in-house leasing team with administrative duties, keep in-house leasing team informed/updated with new processes and protocols
Personal errands