Executive Assistant

Thoughtworks • New York City, NY

22h • $92,000 - $113,000 • Hybrid

About The Position

Thoughtworks is seeking a proactive, detail-oriented Executive Assistant who enjoys a dynamic environment and helping others. The role provides administrative and logistical support to executives, teams, and colleagues working across different time zones. It is hybrid, with 3 to 4 in-office days per week in New York, and requires flexible working hours to collaborate with professionals in various time zones.

The Executive Assistant manages calendars and schedules, coordinates meetings, arranges travel, and processes expenses for multiple stakeholders. The role also supports asynchronous communication and collaboration across regions, while handling sensitive information with discretion. Thoughtworks describes a supportive learning and development culture with tools, development programs, and teammates who help employees grow.

Requirements

• Exceptional written and verbal communication skills in English.
• Proficiency in office software and productivity tools.
• Excellent organizational and time-management skills.
• Discretion and ability to handle sensitive information confidentially.
• Ability to prioritize tasks and independently manage multiple agendas.
• Problem-solving mindset and adaptability to shifting priorities and environments.
• Attention to detail, reliability, and commitment to a high standard of professionalism.
• Strong interpersonal skills to collaborate across diverse teams and time zones.
• U.S. work authorization that does not now or in the future require visa sponsorship.

Responsibilities

• Manage calendars and schedules, arrange meetings, appointments, and travel for multiple stakeholders, and prioritize tasks to maintain smooth workflows.
• Organize and prepare for meetings, take notes, distribute action items, and manage logistics for smooth execution.
• Book flights, hotels, and other travel arrangements for executives and teams, and manage travel budgets and documentation.
• Process expense reports for multiple stakeholders and track expenses against budgets.
• Manage communication and collaboration across time zones, including providing administrative and logistical support to colleagues in distributed time zones.
• Use asynchronous communication tools and set clear expectations with colleagues in other regions to support collaboration outside direct overlap hours.

Benefits

• Career development supported by interactive tools, development programs, and teammates who help employees grow.
• Salary range of $92,000–$113,000 USD annually.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed