Executive Assistant (Russian Speaking)

Palladino, Isbell & Casazza • Philadelphia, PA

5d • Onsite

About The Position

The Executive Assistant plays a critical role in supporting the firm and ensuring the smooth and efficient operation of the office. We are seeking a highly organized and professional bilingual Executive Assistant (Russian + English) to provide comprehensive administrative and executive support. The ideal candidate is proactive, resourceful, flexible, and comfortable managing multiple priorities in a fast-paced professional environment. This position requires excellent communication skills, strong attention to detail, and the ability to anticipate the needs of partners while maintaining a polished and professional experience for clients and colleagues.

Requirements

• At least 2 years of experience in an Executive Assistant, Administrative Assistant, or similar role
• Fluency in Russian and English, both spoken and written
• Exceptional organizational and time-management skills with strong attention to detail
• Ability to anticipate needs, prioritize competing demands, and manage multiple tasks simultaneously
• Strong ability to work independently, exercise sound judgment, and take initiative
• Ability to remain calm, professional, and effective under pressure
• Excellent interpersonal, written, and verbal communication skills
• Professional and welcoming demeanor when interacting with clients, partners, attorneys, and colleagues
• Experience working with diverse clients and maintaining a high level of confidentiality and discretion
• Strong business writing, proofreading, and document preparation skills
• Excellent calendar management and scheduling abilities
• Proficiency in Google Workspace, Adobe Acrobat, and other administrative tools, with the ability to quickly learn new programs, systems, and applications
• A proactive, solutions-oriented mindset with the ability to identify issues and resolve them before they become problems

Nice To Haves

• Additional language skills are a plus

Responsibilities

• Managing partner calendars, appointments, meetings, and scheduling
• Coordinating communication between partners, clients, team members, and external contacts
• Providing Russian/English interpretation and translation as needed
• Prioritizing and managing multiple requests and deadlines
• Answering and directing telephone calls in a professional manner
• Managing incoming and outgoing mail, correspondence, and documents
• Greeting and assisting clients and visitors
• Completing forms and assisting with administrative documentation
• Maintaining organized electronic and physical files and records
• Handling sensitive and confidential information with professionalism and discretion
• Anticipating administrative needs and proactively addressing issues to keep leadership and the office operating efficiently
• Providing general administrative and operational support to the firm, including keeping office spaces stocked and organized
• Taking on special projects and other responsibilities as needed to support the firm's goals and day-to-day operations

Benefits

• Full healthcare coverage, including vision, effective on first day of employment
• 401k w/ employer matching after 1 year of employment
• 36-week parental leave policy
• Paid vacation, holidays, and personal time off, including volunteer work paid time off and a personal religious day of one's choosing

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed