Executive Assistant

BOK Financial•Tulsa, OK

8d•Onsite

About The Position

As the Executive Assistant supporting our Executive Director of Enterprise Operations, you'll play an important role in helping leaders stay focused on strategic priorities while ensuring day-to-day activities run smoothly. This position serves as a central point of coordination for executive activities, communications, reporting, and business initiatives. You'll support a dynamic organization, build relationships across the company, and help create the structure and organization that keeps work moving forward. The Executive Assistant provides comprehensive support to the Executive Director of Enterprise Operations and other leaders as needed. Responsibilities include coordinating schedules, travel, communications, presentations, reporting, and special projects while helping manage the rhythm of the business. The individual selected will work across multiple business units, build relationships with leaders throughout the organization, and serve as a key coordination point among business partners, risk teams, communications teams, and administrative professionals. The role requires someone who can confidently manage competing priorities, adapt to changing business needs, proactively anticipate leadership needs, and leverage technology and process improvements to help create operational efficiency.

Requirements

Proficient knowledge of: file maintenance, English grammar, appropriate standards regarding letters, memorandum, composition, and proper telephone etiquette
Advanced PC and software application skills
Excellent understanding of bank operating practices and procedures
Advanced interpersonal, verbal, and written communication skills
Advanced organization skills; ability to handle multiple complex priorities simultaneously in a competent and professional manner
Ability to work with data/information requiring a high degree of confidentiality

Nice To Haves

Teamwork, adaptability, and follow-through are essential to success.
Curiosity, initiative, and a willingness to embrace new technology are highly valued.
Team members are encouraged to look for new ways to improve processes and create efficiencies.

Responsibilities

Coordinate complex calendars, meetings, travel arrangements, expense reporting, and executive support activities.
Prepare presentations, reports, newsletters, and communications that support leadership meetings and business initiatives.
Manage recurring deliverables, key deadlines, and administrative processes that keep priorities on track.
Partner with leaders, business partners, risk teams, communications teams, and fellow Executive Assistants to coordinate activities and keep work moving forward.
Improve processes and leverage technology to increase efficiency and enhance executive support activities.
Support special projects, take initiative to drive work toward completion, and help meet evolving business needs across Enterprise Operations.