Executive Assistant - Denver, CO

SouthState Bank•Denver, CO

1d•Onsite

About The Position

The SouthState story is one of steady growth, deep community roots, and an unwavering commitment to helping our customers move forward. Since our beginnings in the 1930s to becoming a trusted financial partner across the South and beyond - we are known for combining personal relationships with forward-thinking solutions. We are committed to helping our team members find their success while maintaining the integrity of our values: building trust, fostering lasting relationships and pursuing excellence. At SouthState, individual contributions are recognized, potential is cultivated and team members are inspired to achieve their greater purpose. Your future begins here! This position is expected to perform the specific duties, tasks, and responsibilities as outlined below: Sets priorities and organizes the administrative workload for assigned area of responsibility to utilize time most effectively. Composes, types, and edits a variety of correspondence, reports, memos, and other material requiring independent judgment as to content, accuracy, and completeness. Prepares, maintains, and distributes in-depth excel spreadsheets/reports on loans, deposits, etc. Maintains files and records. Maintains calendar and coordinates all travel arrangements. Obtains additional information, as needed, to complete reports on sensitive or special management communications. Performs regular administrative duties as needed, including providing telephone support, screening visitors, and arranging and scheduling meetings and appointments. Responsible for processing and tracking expenses. Works/interacts extensively with Executive Management. Extensive verbal and written communication skills. Manage calendar for senior executive of bank and several non-for-profit board level assignments. Ensure that the Bank’s policies and procedures, code of conduct, and regulatory guidelines are strictly complied with. Provide assistance to other employees by liaising with them through healthy and positive interactions. Be involved in performing marketing endeavors/efforts. Continuously update skills by participating in professional training. Seek opportunities to improve skills through cross-training offered by the Bank. All other tasks, responsibilities, or duties, as directed by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Must have strong communication skills characterized by excellent writing and speaking skills
Proficient with general office machines and programs to include Microsoft Office Word, Excel, Outlook, and other software that might be utilized in the department
Ability to use the computer efficiently and the capacity to learn new software programs as they are rolled out by the Bank
Must have good knowledge of business English, including spelling and punctuation
Must possess basic English language skills to write and speak clearly, and effectively with coworkers and customers
Must be well-organized, accurate, and attentive to detail
Must be cooperative and willing to assist coworkers and customers on a regular basis
Must have effective listening skills demonstrated by the ability to listen to others talk (without interruption), understand them, and then propose solutions or make contributions based on the points made by others
Must possess excellent multi-tasking skills and be able to function well under pressure
Must be able to remain composed under pressure and respond to customer and coworker concerns regularly
Must have a keen eye for detail and follow instructions to the letter
Must be patient and willing to help others in solving problems while always maintaining a positive attitude
Minimum High School Diploma, some college preferred
Five years of administrative experience at executive level.
Ten years of banking experience
Extensive knowledge of modern office practices and office management
Microsoft Outlook, Explorer, Adobe
Extensive knowledge of Microsoft Word, Outlook, Explorer, Excel, Adobe, iPad, iPhone, and Apple Suite
Excellent communication skills with ability to establish and maintain effective working relationships with clients, associates, and executive management.
Excellent analytical skills and report writing
Ability to work independently on complex and confidential tasks with high attention to detail
Ability to handle stressful situations and work at a fast pace
Ability to communicate effectively verbally and in writing
High attention to detail, fast paced and can learn quickly
Work independently and proactively solve problems
Requires strong knowledge of personal computer, iPad, iPhone, Apple Suite, Microsoft Office, Excel and banking software used in department
Must be able to prepare detailed plans and proposals, documents and compose business letters and memorandums
Must have extensive knowledge of business English, spelling and punctuation
Requires knowledge of office practices, procedures, and general office machines
Required annual compliance training.

Responsibilities

Sets priorities and organizes the administrative workload for assigned area of responsibility to utilize time most effectively
Composes, types, and edits a variety of correspondence, reports, memos, and other material requiring independent judgment as to content, accuracy, and completeness
Prepares, maintains, and distributes in-depth excel spreadsheets/reports on loans, deposits, etc.
Maintains files and records
Maintains calendar and coordinates all travel arrangements.
Obtains additional information, as needed, to complete reports on sensitive or special management communications
Performs regular administrative duties as needed, including providing telephone support, screening visitors, and arranging and scheduling meetings and appointments
Responsible for processing and tracking expenses
Works/interacts extensively with Executive Management
Manage calendar for senior executive of bank and several non-for-profit board level assignments
Ensure that the Bank’s policies and procedures, code of conduct, and regulatory guidelines are strictly complied with
Provide assistance to other employees by liaising with them through healthy and positive interactions
Be involved in performing marketing endeavors/efforts
Continuously update skills by participating in professional training
Seek opportunities to improve skills through cross-training offered by the Bank
All other tasks, responsibilities, or duties, as directed by management