Executive Assistant, Freelance

Landor•Cincinnati, OH

1d•Hybrid

About The Position

Landor is seeking a highly organized, energetic Executive Assistant to support its leadership team at the Cincinnati studio. The role acts as an extension of the executives in voice, judgment, and decision-making, handling sensitive information with a high degree of confidentiality and working independently in a fast-paced creative environment. The position is integral to the daily flow, success, and operations of the studio, and involves building a positive, effective partnership with executives while helping them focus on strategic business priorities. The Executive Assistant keeps executives informed about upcoming commitments and responsibilities, anticipates their needs, and serves as a key point of contact for clients, stakeholders, and studio guests. The role manages calendars, scheduling, global travel, meetings, logistics, and communications; adapts to changing demands; and contributes to a collaborative, positive studio culture. Landor uses a hybrid approach, with teams in the office around four days a week. The position is described as temporary and freelance in the posting.

Requirements

3–5 years of experience supporting and interacting with C-level executives.
Previous experience working in a creative environment.
Strong written and oral communication skills and a warm, professional demeanor.
Strong business acumen and the ability to quickly learn and absorb new information.
Strong work ethic, can-do attitude, proactive approach, and forward-thinking.
Excellent interpersonal and communication skills.
Highly organized, strategic thinker with the ability to multitask.
Self-starter with high initiative and a focus on effective ways to achieve success.
Self-motivated and flexible, with a drive to get things done.
Trustworthy, diplomatic, and discreet when handling confidential information.
Ability to flourish in a creative, fast-paced environment.
Collaborative and team-oriented.
Pride in the studio environment and a positive contribution to office culture.

Responsibilities

Build a positive and effective partnership with executives.
Keep executives informed about upcoming commitments and responsibilities and follow up appropriately.
Monitor issues and developments in the working environment and keep executives updated.
Represent the executives and Landor as a brand ambassador, including as a first point of contact for clients and stakeholders.
Anticipate executive needs and support communications, tasks, meetings, and projects to maximize efficiency and impact.
Communicate respectfully and effectively with internal and external stakeholders in different formats.
Handle tasks that enable executives to focus on strategic business priorities.
Adapt quickly to changing demands and responsibilities and solve problems effectively.
Manage executives’ calendars and scheduling commitments.
Organize global travel and anticipate last-minute changes.
Coordinate internal and external meetings, logistics, and communications.
Host the studio, care for guests and team members, and maintain an environment conducive to collaboration and a positive culture.