Executive Assistant

Tokai Rika Group•Plymouth, MI

2d•Onsite

About The Position

We are seeking a highly organized and proactive Executive Assistant to join our team. This pivotal role provides comprehensive administrative support to the President & COO, ensuring smooth daily operations, reducing the administrative tasks and allowing the President to focus on his executive responsibilities. This position offers an excellent opportunity to contribute to a professional environment where your skills in calendar management, communication, creativity and administrative coordination will be valued and utilized.

Requirements

3-5+ years of previous experience supporting executives, board members, or senior leadership
Strong organizational and project management skills; able to manage competing priorities
Professionalism, discretion, and ability to handle confidential information
Proficiency in Microsoft Office Suite, Outlook and Teams
Adaptable, collaborative, and proactive with a strong sense of initiative

Nice To Haves

Bilingual proficiency in English and Japanese (verbal and written) is not required, but is considered a strong plus

Responsibilities

Managing President's daily, weekly, monthly, yearly schedules
Monitoring President's e-mail for urgent items and notifying him as needed
Draft correspondence on President’s behalf, reviewing for approval with President and then sending communications after receiving approval
Manage the President’s e-mail box, prioritizing important e-mails, deleting junk mail, etc.
Coordinate travel arrangements and prepare detailed itineraries for President and other company Management personnel traveling with the President
Process President’s expense reports
Create PowerPoint presentations using the concept and details provided by the President
Assist in preparing materials, presentations, and background research for meetings
Schedule and coordinate internal and external meetings, including agendas, logistics, and follow-ups involving the President
Maintain supplies used by the President for meetings and daily work
Keep President’s office organized
Attend meetings involving the President, noting commitments made by the President and arrange for staff implementation of commitments
Handles details of a confident nature, and performs administrative functions based on understanding of company policy, executive's views and philosophy
Performs other secretarial and administrative duties